Project Administrator III — Infrastructure Project Support

Henkels & McCoy; Pomona (CA); On-site; USD 46,000 - 68,000; Full time

Job summary

Henkels & McCoy West, LLC. is seeking a Project Administrator III to manage the project life-cycle, provide timely reporting, and coordinate contract documents for management and stakeholders.

The ideal candidate will model accountability, communicate assertively, and support high-performance standards in a collaborative environment, with duties including invoicing, timesheets, procurement, and close-out activities.

Qualifications

• High School diploma or equivalent; some college preferred.
• 2–5 years of general office experience.
• Experience in MS Office Suite and basic office tasks.
• Strong communication and organizational skills.

Responsibilities

• Set up work orders in the MRP system
• Review timesheets and submit to payroll
• Claim production units in the MRP system
• Enter purchase requisitions
• Collect subcontractor/material tickets for accrual
• Prepare project invoices
• Attend department project/financial meetings
• Monitor Purchase Order spend
• Perform project close-out activities and documentation
• Cross-train and work in a team environment
• Maintain organization and clear communication

Skills

General office admin

Strong communication

Detail-oriented

Team player

Education

High School graduate or equivalent

Some college or other advanced education preferred

Tools

MS Office Suite

Job description

Henkels & McCoy West, LLC. is seeking a Project Administrator III to manage the project life-cycle, provide timely reporting, and coordinate contract documents for management and stakeholders.

The ideal candidate will model accountability, communicate assertively, and support high-performance standards in a collaborative environment, with duties including invoicing, timesheets, procurement, and close-out activities.