Assistant Project Manager

Jobtailor

Denver (CO)

On-site

USD 70,000 - 110,000

Full time

14 days+

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Job summary

Jobtailor is seeking a full-time project coordinator to assist PMs in planning, executing, and controlling construction or real estate projects in Colorado. This role emphasizes financial tracking, documentation, and cross-team communication to keep initiatives on schedule and within budget.

The successful candidate will review progress, forecast outcomes, and support due diligence, bid review, and proposal preparation.

Qualifications

Bachelor's degree in construction or related field.
Record of continuous learning.
Experience in construction or real estate industry.
Proficient with MS Windows, Outlook, Teams, Word, Excel, and PowerPoint.
Fluent in spoken and written English.
Valid driver's license.
Ability to travel regionally and nationally.
Available for full-time with occasional evenings and weekends.
Must reside within Colorado.

Responsibilities

Assist project managers to plan, execute, and control projects.
Maintain project financial tracker spreadsheets.
Coordinate and attend project meetings and site visits; prepare minutes and notes.
Review progress documentation, distribute comments, and track responses.
Observe completed work and help maintain quality.
Review project information to forecast delivered outcomes.
Facilitate communications among internal and external project team members.
Identify and track issues to resolve challenges and avoid adverse claims.
Travel to sites and observe work progress.
Support project schedules and budgets, including commitments, invoices, payments, and projections.
Prepare monthly internal and client project status reports and evaluations.
Support due diligence reviews and entitlement, approval, and permit status tracking.
Help select consultants and review proposals.
Support bid package preparation and evaluate bids.
Evaluate contractors/vendors, products, services, and alternatives.
Draft contractor/vendor contracts, agreements, and purchase orders.
Track submittals and RFI processes.
Receive and code project invoices and payment applications.
Compile monthly funding/draw packages and work with owners/lenders to obtain payment.
Track and evaluate change requests and change orders.
Document construction progress meetings.
Track inspections, testing, commissioning, and use/occupancy approvals.
Create punch lists and ensure satisfactory completion.
Expedite as-builts, warranties, and closeout documentation.
Oversee smaller renovation/TI projects or portions of large projects as experience permits.
Help estimate and prepare proposals for new engagements.
Support corporate initiatives.
Network and attend industry events to promote the brand and support growth.
Perform other requested duties

Skills

Project Management

Financial Tracking

Communication

Time Management

Problem Solving

Organization

Education

Bachelor's degree in Construction

Tools

Microsoft Windows

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Dropbox

Procore

Fieldwire

E-Builder

Job description

Assist project managers to plan, execute, and control projects
Maintain project financial tracker spreadsheets
Coordinate and attend project meetings and site visits; prepare minutes and notes
Review progress documentation, distribute comments, and track responses
Observe completed work and help maintain quality
Review project information to forecast delivered outcomes
Facilitate communications among internal and external project team members
Identify and track issues to resolve challenges and avoid adverse claims
Travel to sites and observe work progress
Support project schedules and budgets, including commitments, invoices, payments, and projections
Prepare monthly internal and client project status reports and evaluations
Support due diligence reviews and entitlement, approval, and permit status tracking
Help select consultants and review proposals
Support bid package preparation and evaluate bids
Evaluate contractors/vendors, products, services, and alternatives
Draft contractor/vendor contracts, agreements, and purchase orders
Track submittals and RFI processes
Receive and code project invoices and payment applications
Compile monthly funding/draw packages and work with owners/lenders to obtain payment
Track and evaluate change requests and change orders
Document construction progress meetings
Track inspections, testing, commissioning, and use/occupancy approvals
Create punch lists and ensure satisfactory completion
Expedite as-builts, warranties, and closeout documentation
Oversee smaller renovation/TI projects or portions of large projects as experience permits
Help estimate and prepare proposals for new engagements
Support corporate initiatives
Network and attend industry events to promote the brand and support growth
Perform other requested duties

Requirements

Bachelor's degree in construction, building engineering, real estate, or architecture preferred, or another field subject to equivalent work experience
Record of continuous learning
Experience in construction or real estate industry preferred
Proficient with Microsoft Windows, Outlook, Teams, Word, Excel, and PowerPoint
Proficient with internet browsers
Familiarity with online project and file platforms such as Dropbox, Procore, Fieldwire, and E-Builder desirable
Effective organizational and time management skills
Fluent in spoken and written English
Valid driver's license and ability to safely operate a vehicle
Ability to work full-time with work hours as needed, including occasional evenings and weekends
Must reside within Colorado
Availability for occasional in-person meetings, client engagements, and project-related travel
Ability to travel regionally via personal vehicle and nationally via commercial transportation
Ability to occasionally lift and carry up to 25 lbs.
Ability to traverse construction sites with potentially uneven terrain and perform walking, bending, kneeling, standing, climbing, and reaching

Core Competencies

Demonstrates strong project management capabilities, including financial tracking, documentation, and communication among project teams. Proficient in construction processes and able to support project schedules, budgets, and compliance with industry standards.

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