Project Administrator, Field Services

Allied Power Group; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Allied Power Group is seeking a Project Administrator in Field Services for our Houston, TX operations. You will support HR/payroll activities, coordinate hourly employee mobilization, and handle timesheets, payments and onboarding in a fast-paced environment.

Ideal candidates will have at least 2 years of HR/payroll experience, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality. This on-site role supports a dynamic field service team.

Qualifications

• Minimum 2 years of recent experience in HR and/or payroll or similar administrative position.
• Highly developed planning, organizational and multitasking skills with keen attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently and in a team environment.
• Ability to work effectively under time constraints and deadlines.
• Ability to be flexible and react positively to changing directions and evolution of projects.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe PDF.
• Candidate must have legal authority to permanently work in the U.S. without sponsorship.
• Gas & Steam Turbine Field Service industry experience is preferred.

Responsibilities

• Manage all job assignment coordination for Variable Hourly employees to ensure timely mobilization.
• Process weekly ACH payments including per diem and mobilization.
• Compile timesheets and approvals for Field Service hourly employees.
• Participate in developing department goals and systems.
• Coordinate priorities and schedules while handling confidential personnel data.
• Coordinate paperwork with HR for new hires and rehires.
• Communicate HR, payroll and benefits inquiries to HR.
• Coordinate and initiate contractor testing under the DISA program.
• Participate in recruitment of variable hourly employees as needed.
• Onboard labor subcontractors.
• Assist with special projects and other admin tasks as required.

Skills

HR experience

Payroll experience

Organizational skills

Written and verbal communication

Teamwork

Time management

Education

High School Diploma or equivalent

Four-year college degree or equivalent experience

Tools

Microsoft Office

Adobe PDF

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Administrator, Field Services

Field Service Ops Full Time Admin Support Houston, TX, US

DESCRIPTION: (Including but not limited to)

The Field Service Project Administrator is an integral member of Field Service responsible for managing the execution and integration of tasks necessary for a seamless employee mobilization on or before the service commencement date. Manage all job assignment coordination as it relates to Variable Hourly employees to ensure the project teams of Variable Hourly Employees arrive on time and are prepared to begin work on project sites by arranging for passports, airfares, travel arrangements, accommodations, health permits, language capabilities, cultural orientations, and job-site introductions.

JOB FUNCTIONS:

• Manage all job assignment coordination as it relates to Variable Hourly employees to ensure the project teams of Variable Hourly Employees arrive on time and are prepared to begin work on project sites by arranging for passports, airfares, travel arrangements, accommodations, health permits, language capabilities, cultural orientations, and job-site introductions.
• Responsible for weekly ACH payment processing to include per diem and mobilization to and from job site. Works with all departments in setting up and scheduling necessary training for Variable and Field Service employees as well as tracking.
• Responsible for compiling timesheets and timesheet approvals for weekly and bi-weekly for all Field Service Hourly employees.
• Participates in developing department goals, objectives, and systems.
• Ability to coordinate and handle a wide variety of priorities and schedules while confidentially handling personnel data is required.
• Partner with HR to ensure all paperwork is received for Field Service new hires and rehires.
• Communicate to HR on any one-off communications related to employee HR, payroll and benefit inquiries.
• Submitting and/or initiating customer required testing for established employees through the DISA program.
• Participate in the recruitment of Variable Hourly Employees as needed.
• Responsible for labor subcontractor onboarding.
• Assist with special projects and other administrative tasks as required
• Additional Duties as deemed necessary by Supervisor.

*This job description is a summary of the primary job scope and should not be assumed as an all-inclusive description*

WORK QUALIFICATIONS:

Required:

• Minimum 2 years of recent experience in HR and/or payroll or similar administrative position
• Highly developed planning, organizational and multitasking skills with keen attention to detail
• Strong verbal and written communication skills
• Ability to work independently and in a team environment
• Ability to work effectively under time constraints and deadlines
• Ability to be flexible and react positively to changing directions and evolution of projects
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe PDF
• Candidate must have legal authority to permanently work in the U.S. without sponsorship.

Preferred:

• 2 years of Gas & Steam Turbine Field Service industry experience.

EDUCATION:

Required:

• High School Diploma or equivalent

Preferred:

• Four-year college degree equivalent experience in business administration, management, or a related field.

WORK ENVIRONMENT:

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

• Position is 100% fully on-site in an office setting.
• Willingness to work a flexible schedule in order to meet demands of the role.

While performing the duties of this job it is regularly required to sit, stand, walk, talk and hear. Specific vision abilities required include close vision, distance vision, color vision, and ability to adjust focus.

ADA JOB REQUIREMENTS:

Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical, mental, or emotional disability.

EQUAL EMPLOYMENT OPPORTUNITY:

Allied Power Group is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.