Project Administrator - Fast-Paced Ops & Field Support

S&ME; Asheville (NC); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

100% ESOP with minimum 5% company con.

Health, Dental & Vision plans with HSA

Paid Holidays & PTO with rollover

Maternity & Parental Leave

Tuition Reimbursement

Job summary

S&ME is seeking a detail-oriented Project Administrator to support our Wilmington, NC office. This full-time role centers on coordinating proposals, project reporting, and field-laboratory data management to keep projects on track and clients informed.

You will work with project teams, field staff, and office leadership to ensure compliance, timely communication, and smooth operations across multiple service lines. A strong office presence and multitasking ability are essential.

Qualifications

• High school diploma or GED is required.
• Associate's degree in Business or Accounting is a plus.
• Minimum of 5 years of experience in a relevant field.
• Construction, engineering, or consulting firm experience is a plus.
• Proficiency with CRM, ERP systems, Metafield or data entry programs, and Microsoft Office Suite.
• Notary Public Certification, or ability to obtain within 90 days of hire.

Responsibilities

• Project & Proposal Administration: support project managers with proposal preparation, project reporting including field and laboratory data, and participation in project review meetings.
• Field and Office Support: work with project managers, scheduler of field work, and field staff to support project and staff needs; assist with implementation and ongoing compliance, including tracking field reports for client distribution; support Office Principal and other Office leaders with office-specific needs.
• Meetings, Events & Training Coordination: produce meeting agendas and minutes; assist with planning and coordinating meetings, events, safety, and required training; help coordinate new-hire onboarding.

Skills

CRM proficiency

ERP systems

Data entry

MS Office Suite

Notary Public Certification

Education

High school diploma or GED

Associate's degree in Business or Accounting

Tools

Microsoft Office

CRM software

ERP systems

Metafield

Data entry programs

Job description

S&ME is seeking a detail-oriented Project Administrator to support our Wilmington, NC office. This full-time role centers on coordinating proposals, project reporting, and field-laboratory data management to keep projects on track and clients informed.

You will work with project teams, field staff, and office leadership to ensure compliance, timely communication, and smooth operations across multiple service lines. A strong office presence and multitasking ability are essential.