Project Administrator

S&Me, Inc.; Asheville (NC); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

ESOP

401(k) plan

Paid holidays

PTO

Maternity leave

Mentorship

Tuition reimbursement

Employee recognition

Vehicle & fuel card

Referral bonuses

Job summary

S&ME, Inc. in Wilmington, NC is seeking a full-time Project Administrator to support project teams and leadership, ensuring communication and compliance across offices and field operations.

You will collaborate with the Project Control Specialist and office leaders, handle proposal prep, reporting, meetings, and onboarding, while maintaining timely, accurate information for clients. This role offers extensive employee ownership, robust benefits, and opportunities for growth within a 50+-year

Qualifications

• Minimum of 5 years of experience in a relevant field.
• CRM/ERP and data entry proficiency.
• Notary Public Certification, or ability to obtain within 90 days of hire.

Responsibilities

• Project & Proposal Administration: Support project managers with proposal preparation, project reporting including field and laboratory data, and participation in project review meetings.
• Field and Office Support: Work with project managers, scheduler of field work, and field staff to support project and staff needs; track field reports for client distribution; support Office Principal.
• Meetings, Events & Training Coordination: Produce meeting agendas/minutes; plan and coordinate meetings, events, safety training, and onboarding.

Skills

CRM proficiency

ERP systems

Data entry

Microsoft Office

Notary certification

Education

High school diploma or GED

Associate's degree in Business or Accounting

Tools

Metafield

Job description

Project Administrator

Requisition Number: 2026-1410-06

Are you a detail-oriented and self-motivated professional who is committed to contributing to the success of the company and its employees? S&ME is looking for a dedicated full-time Project Administrator to support our Wilmington, North Carolina office.

Build Your Career. Own Your Future.

At S&ME, you're more than just an employee; you're an employee-owner of a 100% employee-owned company that has been solving complex geotechnical, civil, environmental, and construction materials testing challenges for over 50 years. We're invested in your success and offer a career path with growth opportunities, training, and hands-on experience. Join a team that values safety, integrity, and teamwork while offering industry-leading benefits designed to help you thrive - on and off the job, including but not limited to:

• Medical, Dental & Vision Plans with HSA and FSA options
• Pet Insurance
• 100% Employee Stock Ownership Plan (ESOP) with a minimum 5% company contribution & automatic enrollment, no matter your role
• 401(k) Retirement Plan
• Paid Holidays and Paid Time Off (PTO) - with rollover options
• Paid Maternity & Parental Leave
• Mentorship & Career Development Programs
• Credential Incentive Program - get rewarded for advancing your skills
• Tuition Reimbursement
• Employee Recognition Program
• Company Vehicle & Fuel Card - for project-based roles
• $2,000 Employee Referral Bonuses - and more!

Your Role: Hands-On, Impactful, and Fast-Paced

As a Project Administrator, you will serve as a trusted operational partner to senior leaders and project teams, assisting in keeping people, projects, and priorities moving forward for project success. This role goes beyond traditional administrative support; this role is a central hub for communication, coordination, and compliance, ensuring leadership teams are well-supported, projects remain on track, and clients receive timely, accurate information. Working closely with the Project Control Specialist, Office Principal, field staff, and project managers, your role will support both office and field operations for multiple service lines within the S&ME team. Success in this role requires strong communication skills, organizational skills, and the ability to manage competing priorities independently while collaborating effectively across teams.

What You'll Do:

• Project & Proposal Administration: Support project managers with proposal preparation, project reporting including field and laboratory data, and participation in project review meetings.
• Field and Office Support: Work with the project managers, scheduler of field work, and field staff to support project and staff needs. Assist with implementation and ongoing compliance, including tracking field reports for client distribution. Support the Office Principal and other Office leaders with office-specific needs.
• Meetings, Events & Training Coordination: Provide support by producing meeting agendas and minutes; assist with planning and coordinating meetings, events, safety, and required training; and help coordinate new-hire onboarding.

What We're Looking For:

• High school diploma or GED
  • Associate's degree in Business or Accounting, a plus
• Minimum of 5 years of experience in a relevant field
  • Construction, engineering, or consulting firm experience, a plus
• Intermediate to advanced computer literacy, including proficiency with CRM, ERP systems, Metafield or data entry programs, and Microsoft Office Suite
• Notary Public Certification, or ability to obtain within 90 days of hire

Why Join Us?

At S&ME, your career growth matters; you matter. You'll receive professional training, mentorship, and support to work on challenging projects and be part of a company that truly invests in its people. Every employee benefits from our employee-ownership program, no matter your role. This is more than a job; it's a chance to build a long-term career in the engineering and construction industry.

This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. We do not accept candidate/recruiter calls, personal calls, or walk-ins.