Project Administrator

S&Me, Inc.; Huntsville (AL); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

ESOP

401(k) with employer match

PTO with rollover

Maternity/Parental leave

Tuition reimbursement

Company vehicle

Credential incentive programs

Referral bonuses

Job summary

S&ME, Inc. in Huntsville, AL is seeking a proactive Project Administrator to support project managers, clients, and finance teams.

You will manage project records, assist with contracts, prepare proposals, reports, and client communications to keep work on schedule.

This full-time role offers competitive pay based on experience and a comprehensive benefits package, including ESOP, retirement plans, and PTO.

Qualifications

• High school diploma or GED
• Associate's degree in Business or Accounting is a plus
• Notary Public Certification, or ability to obtain within 90 days of hire

Responsibilities

• Manage project records and correspondence, including meeting minutes, schedules, change orders, contracts, and other project-related documentation.
• Assist with contract implementation, track certificates of insurance, maintain compliance-related documentation, and gather project information for audits.
• Provide administrative support through the project lifecycle by preparing proposals, change orders, reports, and presentations.
• Coordinate between project managers, clients, finance teams, and internal staff to keep project activities moving forward.
• Participate in project review meetings, monitor requirements like unit pricing and deliverables, and support deadlines and milestones.

Skills

CRM

ERP systems

Metafield

MS Office

Notary Public Certification

Education

High school diploma or GED

Associate's degree in Business or Accounting

Tools

CRM

ERP systems

Metafield

Microsoft Office Suite

Job description

Project Administrator

Requisition Number: 2026-1810-17

Do you enjoy coordinating details, supporting teams, and helping deliver exceptional service to clients? S&ME is looking for a detail‑oriented and self‑motivated professional to support our teams in Chattanooga, TN or Huntsville, AL as a full-time Project Administrator.

Build Your Career. Own Your Future.

At S&ME, you're more than just an employee; you're an employee-owner of a 100% employee-owned company that has been solving complex geotechnical, civil, environmental, and construction materials testing challenges for over 50 years. We're invested in your success and offer a career path with growth opportunities, training, and hands‑on experience. Join a team that values safety, integrity, and teamwork while offering industry‑leading benefits designed to help you thrive - on and off the job, including but not limited to:

• Medical, dental & vision plans with HSA and FSA options
• 100% Employee Stock Ownership Plan (ESOP) with a minimum 5% company contribution
• 401(k) with employer match
• PTO with rollover
• Maternity/Parental leave
• Tuition reimbursement
• Company vehicle & fuel card for project-based work
• Employee recognition & credential incentive programs
• $2,000 referral bonuses and more!

Your Role: Hands-On, Impactful, and Fast-Paced

As a Project Administrator, you will provide essential administrative and project support to help ensure projects are executed efficiently and successfully. Working closely with project managers, clients, finance teams, and other stakeholders, you will coordinate project documentation, support contract administration activities, track project requirements, and assist with proposals, reporting, and client communications. This role plays a critical part in keeping projects organized, compliant, and on schedule while enabling project teams to focus on successful project delivery.

What You'll Do:

• Manage project records and correspondence, including meeting minutes, schedules, change orders, contracts, and other project‑related documentation to ensure information is organized, accurate, and readily accessible.
• Assist with contract implementation, track certificates of insurance, maintain compliance‑related documentation, and gather project information needed for audits and contractual obligations.
• Provide administrative support throughout the project lifecycle by helping prepare proposals, change orders, reports, presentations, executive summaries, and project status updates.
• Serve as a key point of coordination between project managers, clients, finance teams, and internal staff, responding to requests for information and helping keep project activities moving forward.
• Participate in project review meetings, monitor project requirements such as unit pricing and deliverables, and help support deadlines, milestones, and overall project organization.

What We're Looking For:

• A High school diploma or GED
  • Associate's degree in Business or Accounting, a plus
• A minimum of 1 year of experience in a relevant field
  • Construction, engineering, or consulting firm experience, a plus
• Intermediate to advanced computer literacy, including proficiency with CRM, ERP systems, Metafield or data entry programs, and Microsoft Office Suite
• Notary Public Certification, or ability to obtain within 90 days of hire

Why Join S&ME?

At S&ME, your career growth matters. You'll receive professional training, work on exciting projects, and be part of a company that truly invests in its people. This is more than a job; it's a chance to build a long-term career in the engineering and construction industry.

This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. No candidate/recruiter calls, personal calls, or walk-ins are accepted.