Project Administrator - Contracts & Subcontractor Management

GANAAY GROUP; Beavercreek (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Yukon Management, LLC is seeking a Project Administrator to enhance operational efficiency, support accounting and contract management, and oversee bids, invoices, and subcontractor documentation.

Under the guidance of the General Manager, you will coordinate amendments, reviews, and reporting, while ensuring compliance and timely communication with stakeholders. This role emphasizes accuracy in cost estimates, delivery schedules, and contract administration across projects.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Experience with contract management and procurement processes.
• Strong documentation and reporting skills.

Responsibilities

• Leads in the creation, distribution, and detailed review of subcontract documents, ensuring they meet all contractual and regulatory requirements.
• Directs the preparation and critical evaluation of all subcontract-related paperwork, ensuring compliance with legal and operational standards. Manages the end-to-end process of invoice handling from generation to final approval and submission to Accounts Payable.
• Engages with subcontractors by providing necessary documentation and support, ensuring clear communication and compliance with project requirements.
• Processing of subcontractor invoices. Collaborates with the compliance department to ensure all project activities adhere to contractual guidelines and regulatory standards.
• Streamlines project documentation and enhances communication by maintaining organized records in SharePoint, generating regular progress reports, and updating stakeholders on new task orders.
• Works closely with the compliance department to verify subcontractor compliance with legal requirements and project specifications, addressing and mitigating risks as identified.
• Implements efficient payment processes, including the secure handling of online transactions and credit card payments via Square. Manages the financial aspects of project operations, from budgeting to final billing.
• Maintains a detailed subcontractor log and ensures all project-related documents are up-to-date and accessible.
• Enhances internal and external communication flows, maintaining up-to-date project files and reports. Utilizes SharePoint for document management and keeps all parties informed about project updates and contractual changes.
• Monitors financial transactions and payroll processes, ensuring accuracy and adherence to regulatory requirements. Implements and oversees a systematic approach to handling and coding financial documents and subcontractor payments.

Skills

Contract management

Budgeting

Documentation

Communication

SharePoint

Education

Bachelor's in systems management or related field

Tools

Deltek Costpoint

SharePoint

Microsoft Office 365

Job description

Yukon Management, LLC is seeking a Project Administrator to enhance operational efficiency, support accounting and contract management, and oversee bids, invoices, and subcontractor documentation.

Under the guidance of the General Manager, you will coordinate amendments, reviews, and reporting, while ensuring compliance and timely communication with stakeholders. This role emphasizes accuracy in cost estimates, delivery schedules, and contract administration across projects.