Construction Project Administrator & Coordinator

W. G. Yates & Sons Construction Company; Irving (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

W. G. Yates & Sons Construction Company seeks a Project Administrator to provide high-level administrative support to the Project Manager and project team, aiding in HR and office management. The role includes handling subcontracts, purchase orders and project documentation, while maintaining strong customer service for project contacts.

The position also covers document control, meeting coordination, travel arrangements, onboarding, and routine reporting to keep projects compliant and on track.

Qualifications

• Computer Skills – proficiency in Word, Outlook and Excel, CDM, Adobe Acrobat and other applications.
• Strong written and verbal communication with internal/external clients and staff.
• Ability to read, write, speak and understand English.
• Flexible, reliable and able to multi-task and prioritize.
• Conflict resolution skills are necessary.
• Ability to operate office machinery (copier, fax, etc.).
• Forward thinker with good preplanning skills.
• Effective problem-solving and teamwork abilities.
• Organizational skills are required.
• 1–2 years of Administrative Experience in commercial construction preferred.
• Associates Degree in business preferred; High School diploma (or equivalent) required.

Responsibilities

• Organize, prepare, submit and track subcontracts, supply agreements, purchase orders and change orders.
• Act as liaison between Project Managers, Clients and Subcontractors; refer questions to PM or Accounting as needed.
• Maintain project files and archival records for paper and electronic records.
• Coordinate travel and staff meetings; take minutes and distribute reports.
• Assist with HR tasks, onboarding and orientation for new hires.
• Prepare and distribute various correspondence, reports and invoices.
• Assist with bidding, submittals, RFI/RFP processes and documentation.
• Perform general office support and project-related duties as assigned.

Skills

MS Word

Outlook

Excel

CDM

Adobe Acrobat

English communication

Education

Associates Degree in Business

High School Diploma

Job description

W. G. Yates & Sons Construction Company seeks a Project Administrator to provide high-level administrative support to the Project Manager and project team, aiding in HR and office management. The role includes handling subcontracts, purchase orders and project documentation, while maintaining strong customer service for project contacts.

The position also covers document control, meeting coordination, travel arrangements, onboarding, and routine reporting to keep projects compliant and on track.