Project Administrator — Construction Docs & Coordination

DLR Group; Washington; Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(k) plan

Employee stock ownership

Bonus opportunities

Paid holidays

Paid time off

Medical insurance

Dental insurance

Vision insurance

Job summary

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects. This role supports construction-phase documentation and workflows to enable smooth project execution.

The Project Administrator coordinates with field teams, maintains records, and processes pay apps, RFIs, submittals, and closeouts. A strong communicator with MS Office and project-software familiarity is preferred.

Qualifications

• High School Diploma or equivalent.
• Knowledge of A/E construction phase processes and contractual responsibilities.
• Proficiency in task organization, completion tracking, and prioritization.
• Excellent written and spoken communication skills.
• Must be eligible to work in the United States without need for work visa or residency sponsorship.

Responsibilities

• Confirm and manage construction phase contractual responsibilities
• Coordinate with the construction phase team, including workflows, meetings, and communication
• Develop and maintain relationships with key team members and serve as the primary point of contact for documentation and workflows
• Establish and maintain tracking and logging for construction documentation workflows
• Manage pay applications, ensuring compliance with DLR Group’s risk management standards and processing approvals
• Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing
• Assist with field reports, punch lists, and closeout procedures

Skills

Communication skills

Task organization

Documentation management

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Project

Bluebeam

Vantagepoint

Newforma

Procore

AIA Contract Documents

Job description

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects. This role supports construction-phase documentation and workflows to enable smooth project execution.

The Project Administrator coordinates with field teams, maintains records, and processes pay apps, RFIs, submittals, and closeouts. A strong communicator with MS Office and project-software familiarity is preferred.