Project Administrator

DLR Group; Washington; Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(k) plan

Employee stock ownership

Bonus opportunities

Paid holidays

Paid time off

Medical insurance

Dental insurance

Vision insurance

Job summary

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects. This role supports construction-phase documentation and workflows to enable smooth project execution.

The Project Administrator coordinates with field teams, maintains records, and processes pay apps, RFIs, submittals, and closeouts. A strong communicator with MS Office and project-software familiarity is preferred.

Qualifications

• High School Diploma or equivalent.
• Knowledge of A/E construction phase processes and contractual responsibilities.
• Proficiency in task organization, completion tracking, and prioritization.
• Excellent written and spoken communication skills.
• Must be eligible to work in the United States without need for work visa or residency sponsorship.

Responsibilities

• Confirm and manage construction phase contractual responsibilities
• Coordinate with the construction phase team, including workflows, meetings, and communication
• Develop and maintain relationships with key team members and serve as the primary point of contact for documentation and workflows
• Establish and maintain tracking and logging for construction documentation workflows
• Manage pay applications, ensuring compliance with DLR Group’s risk management standards and processing approvals
• Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing
• Assist with field reports, punch lists, and closeout procedures

Skills

Communication skills

Task organization

Documentation management

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Project

Bluebeam

Vantagepoint

Newforma

Procore

AIA Contract Documents

Job description

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.

Position Summary

As a Project Administrator at DLR Group, you’ll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of standard documentation workflows, organization, and communication tasks essential for the effective functioning of our project teams.

What you will do:

• Confirm and manage construction phase contractual responsibilities
• Coordinate with the construction phase team, including workflows, meetings, and communication
• Develop and maintain relationships with key team members and serve as the primary point of contact for documentation and workflows
• Establish and maintain tracking and logging for construction documentation workflows
• Manage pay applications, ensuring compliance with DLR Group’s risk management standards and processing approvals
• Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing
• Assist with field reports, punch lists, and closeout procedures

Required Qualifications:

• High School Diploma or equivalent
• Knowledge of A/E construction phase processes and contractual responsibilities
• Proficiency in task organization, completion tracking, and prioritization
• Excellent written and spoken communication skills
• Must be eligible to work in the United States without need for work visa or residency sponsorship

Preferred Qualifications:

• Experience with Microsoft Suite, including Outlook, Word, Excel, and PowerPoint
• Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract Document software

Visa sponsorship is not offered for this position, including temporary visas such as E, F-1 (including OPT and CPT), TN, J, H-1B, or those who need employment-based visa sponsorship now or in the future.

Our comprehensive Benefits at DLR Group include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k) plan, employee stock ownership, and bonus opportunities. Compensation considerations are based on location, experience, and skills. The suggested hourly rate for this position is:

Hourly Rate

$70,000—$80,000 USD

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.

DLR Group follows a four-day in-office work model, with employees having the flexibility to work somewhere other than the office on Fridays.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.