Project Administrator

DLR Group; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

DLR Group in Dallas is seeking a Project Administrator to support projects during the construction phase, ensuring smooth documentation workflows, organization, and effective communication within project teams.

This role involves managing pay applications, submittals, RFIs, and cost documentation, while establishing strong relationships with key team members and serving as the primary contact for documentation and workflows. Strong MS Office and industry software familiarity is preferred.

Qualifications

• High School Diploma or equivalent.
• Knowledge of A/E construction phase processes and contractual responsibilities.
• Proficiency in task organization, completion tracking, and prioritization.
• Excellent written and spoken communication skills.
• Must be eligible to work in the United States without need for work visa or residency sponsorship.

Responsibilities

• Confirm and manage construction phase contractual responsibilities.
• Coordinate with the construction phase team, including workflows, meetings, and communication.
• Develop and maintain relationships with key team members and serve as the primary point of contact for documentation and workflows.
• Establish and maintain tracking and logging for construction documentation workflows.
• Manage pay applications, ensuring compliance with risk management standards and processing approvals.
• Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing.
• Assist with field reports, punch lists, and closeout procedures.

Skills

Task organization

Communication skills

MS Office proficiency

US work eligibility

Education

High School Diploma or equivalent

Tools

Microsoft Project

Bluebeam

Procore

Newforma

AIA Contract Documents

Vantagepoint

Job description

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet.

If this sparks your interest, you’re in the right place.

DLR Group's Dallas studio has an opening for a Project Administrator.

Position Summary

As a Project Administrator at DLR Group, you'll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of standard documentation workflows, organization, and communication tasks essential for the effective functioning of our project teams.

What You Will Do

• Confirm and manage construction phase contractual responsibilities
• Coordinate with the construction phase team, including workflows, meetings, and communication
• Develop and maintain relationships with key team members and serve as the primary point of contact for documentation and workflows
• Establish and maintain tracking and logging for construction documentation workflows
• Manage pay applications, ensuring compliance with DLR Group’s risk management standards and processing approvals
• Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing
• Assist with field reports, punch lists, and closeout procedures

Required Qualifications

• High School Diploma or equivalent
• Knowledge of A/E construction phase processes and contractual responsibilities
• Proficiency in task organization, completion tracking, and prioritization
• Excellent written and spoken communication skills
• Must be eligible to work in the United States without need for work visa or residency sponsorship

Preferred Qualifications

• Experience with Microsoft Suite, including Outlook, Word, Excel, and PowerPoint
• Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract Document software

Visa sponsorship is not offered for this position, including temporary visas such as E, F-1 (including OPT and CPT), TN, J, H-1B, or those who need employment-based visa sponsorship now or in the future.

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.

DLR Group follows a four-day in-office work model, with employees having the flexibility to work somewhere other than the office on Fridays.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.