Project Administrator - Construction Division

HTS Engineering Ltd.; Houston, Northern (TX, KY); On-site; USD 42,000 - 66,000; Full time

Job summary

HTS Engineering Ltd. is seeking a Project Administrator for the Construction Division in Houston, TX.

The role supports the lifecycle of new store development, maintaining documentation, coordinating with internal teams and vendors, tracking procurement, and assisting scheduling and field follow-up. Ideal candidates will have construction project coordination experience, strong organizational and communication skills, and the ability to manage multiple priorities while meeting deadlines.

Qualifications

• Experience in construction project coordination or project admin role
• Familiarity with Procore, ClickUp, CompanyCam, or similar platforms
• Strong organizational and follow-through skills
• Ability to manage multiple priorities and deadlines; knowledge of commercial construction phases and documentation standards
• Professional communication with subcontractors, owners, and internal stakeholders
• Ability to participate in occasional field visits and jobsite logistics support

Responsibilities

• Maintain project documentation and records throughout the lifecycle of new store development
• Coordinate communication between internal teams and vendors; track procurement activities
• Assist with scheduling and field follow-up to keep projects on track
• Help ensure SpinXpress Laundry locations meet timelines, quality standards, and project milestones
• Keep construction files organized and accessible for audits and reviews
• Monitor milestones, budgets, and adherence to company standards across projects
• Support field coordination, scheduling, and vendor coordination as needed
• Maintain a clear, organized set of project documents and communications

Skills

Construction coordination

Organizational skills

Communication with subs/owners

Deadline management

Field coordination

Tools

Procore

ClickUp

CompanyCam

Job description

Project Administrator - Construction Division

Houston, TX, USA

Job Description

Posted Friday, August 14, 2026 at 5:00 AM

HTS Engineering Ltd. is the largest independent commercial HVAC manufacturers’ rep in North America, with 20 locations in the US and Canada. HTS has a vibrant look and brand promise -- one that reflects our company-wide commitment to ensure theindividualsuccess of all those involved in a project’s HVAC system selection, design, purchase, installation and maintenance including our employees, suppliers, customers and end users.

Qualifications

• Travel as needed
• Experience in construction project coordination or project admin role
• Familiarity with Procore, ClickUp, CompanyCam, or similar platforms
• Strong organizational and follow-through skills
• Ability to manage multiple priorities and deadlinesKnowledge of commercial construction phases and documentation standards
• Professional communication skills with subcontractors, owners, and internal stakeholders
• Ability to participate in occasional field visits and jobsite logistics support

Responsibilities

• The Project Administrator is a key member of the construction team, providing administrative and operational support throughout the lifecycle of new store development
• This role is responsible for maintaining project documentation, coordinating communication with internal teams and vendors, tracking procurement activities, and assisting with scheduling and field follow-up
• This position helps ensure new SpinXpress Laundry locations are completed on time, properly documented, and in accordance with company standards and project timelines
• We are looking for a detail-oriented, highly organized professional who thrives in a fast-paced construction environment and can effectively manage multiple priorities while helping projects progress from planning through completion
• Maintain accurate project documentation, records, and construction files
• Coordinate communication between internal departments, contractors, suppliers, and vendors
• Track procurement timelines, material deliveries, and purchasing activities
• Support project scheduling and assist with field coordination and follow-up
• Monitor project milestones and help ensure deadlines, budgets, and company standards are achieved
• Keep construction projects organized, on schedule, and progressing efficiently

HTS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by laws.