New Construction Project Coordinator

HTS Engineering Ltd.; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

HTS Engineering Ltd. is seeking a highly organized Project Manager / Project Accounting Coordinator to support commercial HVAC projects from award through closeout. You will work with Sales, Operations, Accounting, Vendors, and Customers to ensure projects stay on schedule and budget.

In this role, you'll manage project schedules, issue invoices, monitor costs, and help with financial reporting while delivering exceptional customer service.

Qualifications

• 2+ years in Project Coordination, Project Management, Construction Administration, or Project Accounting.
• Strong Microsoft Excel and spreadsheet skills.
• Excellent organizational and time management abilities.
• Strong attention to detail.
• Ability to prioritize multiple projects simultaneously.
• Excellent communication and customer service skills.
• Experience working with vendors and purchase orders.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage commercial HVAC projects from order award through warranty completion.
• Coordinate project schedules, equipment deliveries, and customer communication.
• Track project milestones and proactively resolve issues before they impact the schedule.
• Maintain accurate project documentation and status updates.
• Support project closeout and warranty activities.
• Create purchase orders and review vendor invoices for accuracy.
• Reconcile project costs, billings, and profitability.
• Prepare customer invoices and monitor payment status.
• Maintain project budgets and identify cost variances.
• Track project revenue and ensure timely billing.
• Assist with financial reporting and job cost analysis.

Skills

Excel

Time management

Attention to detail

Prioritization

Communication

Customer service

Vendor management

Independent work

Organization

Job description

HTS Engineering Ltd. is the largest independent commercial HVAC manufacturers’ rep in North America, with 20 locations in the US and Canada. HTS has a vibrant look and brand promise -- one that reflects our company-wide commitment to ensure theindividualsuccess of all those involved in a project’s HVAC system selection, design, purchase, installation and maintenance including our employees, suppliers, customers and end users.

We're looking for a highly organized Project Manager / Project Accounting Coordinator to support commercial HVAC projects from award through project closeout. If you enjoy coordinating multiple projects, working with customers and vendors, and ensuring projects stay on schedule and on budget, this is an excellent opportunity to grow your career.

In this role, you'll work closely with Sales, Operations, Accounting, Vendors, and Customers to ensure every project is delivered successfully while maintaining exceptional customer service.

What You’ll Do

Project Management

• Manage commercial HVAC projects from order award through warranty completion.
• Coordinate project schedules, equipment deliveries, and customer communication.
• Track project milestones and proactively resolve issues before they impact the schedule.
• Maintain accurate project documentation and status updates.
• Support project closeout and warranty activities.

Project Accounting

• Create purchase orders and review vendor invoices for accuracy.
• Reconcile project costs, billings, and profitability.
• Prepare customer invoices and monitor payment status.
• Maintain project budgets and identify cost variances.
• Track project revenue and ensure timely billing.
• Assist with financial reporting and job cost analysis.

Required Qualifications

• 2+ years of Project Coordination, Project Management, Construction Administration, or Project Accounting experience
• Strong Microsoft Excel and spreadsheet skills
• Excellent organizational and time management abilities
• Strong attention to detail
• Ability to prioritize multiple projects simultaneously
• Excellent communication and customer service skills
• Experience working with vendors and purchase orders
• Ability to work independently in a fast-paced environment

HTS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by laws.