Project Administrator - Commercial Construction

AJB General Contractor; North Las Vegas (NV); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical Insurance (PPO) premiums paid 100% for employee and spouse

Paid Time Off

Job summary

A commercial construction firm based in North Las Vegas is seeking a Project Administrator to coordinate project activities and manage documentation for various construction projects. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office Suite, and at least 2 years of relevant experience. Responsibilities include maintaining relationships with subcontractors, processing construction-related documents, and supporting project execution. This role offers a chance to contribute to high-quality commercial projects in a dynamic environment.

Qualifications

• At least 2 years of experience as a Project Administrator or similar in the construction industry.
• Ability to prepare well-written correspondence and reports with minimal assistance.
• General knowledge of commercial construction practices and procedures.
• General knowledge of commercial construction practices and procedures

Responsibilities

• Maintain strong professional relationships with subcontractors and vendors.
• Manage, process, and track all construction-related documents.
• Perform administrative duties to support assigned projects.
• Draft subcontracts and obtain necessary insurance certificates.
• Resolve project-related issues as directed.
• Schedule and attend meetings, both on-site and with company and owners, and prepare accurate minutes
• Ensure proper completion of job closeout activities and project archiving
• Manage the process to obtain necessary permits in a timely manner

Skills

Strong organizational and time management abilities

Proficiency in Microsoft Office Suite

Keen attention to detail

Excellent communication skills

Communication skills

Attention to detail

Prioritize tasks

Education

2 years of experience in a similar role

Tools

Microsoft Office Suite

Sage 100 Contractor

Sage CM/Corecon

Job description

Welcome to AJB General Contractor! We have been a Commercial General Contractor in the Las Vegas Valley since 1989. Our expertise lies in Ground-Up, Tenant Improvements, and Design-Build Projects, up to $5 million.

We are currently seeking a talented and engaging Project Administrator to join our team. As a Project Administrator, you will play a crucial role in coordinating project activities and ensuring that our projects meet the highest standards of quality, while staying within budget and being completed on time. Working closely with our Project Managers and Superintendents, you will manage all administrative functions of assigned construction projects and effectively communicate progress to all team members and stakeholders.

We value diversity and are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Responsibilities

• Maintain strong professional relationships with subcontractors, vendors, and owners, providing exceptional customer service
• Manage, process, and track all construction-related documents, including plans, shop drawings, submittals, subcontracts, Change Orders, RFIs, and regulatory documents
• Perform administrative duties to support assigned projects and ensure smooth project execution
• Draft subcontracts and obtain necessary insurance certificates and support documentation
• Resolve project-related issues as directed, ensuring efficient and effective solutions
• Schedule and attend meetings, both on-site and with company and owners, and prepare accurate minutes
• Ensure proper completion of job closeout activities and project archiving
• Manage the process to obtain necessary permits in a timely manner

Skills

• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite and project management software (experience with Sage 100 Contractor & Sage CM/Corecon is a plus)
• Ability to handle multiple tasks and work on multiple projects simultaneously
• Excellent written and oral communication skills
• Keen attention to detail and a proactive problem-solving mindset
• Ability to take direction from multiple sources and prioritize tasks effectively

If you are a motivated and skilled professional with a passion for commercial construction, we would love to hear from you! When applying, please include your required salary range.

• At least 2 years of experience as a Project Administrator, Project Coordinator, or a similar role in the construction industry (preferred)
• Strong ability to prepare well-written correspondence and reports with minimal assistance
• Punctuality and professionalism in all work-related activities
• General knowledge of commercial construction practices and procedures

• Medical Insurance - (PPO) premiums paid 100% by the company for employee and spouse
• Paid Time Off