Project Administrator - Civil Special Projects

fiveandfly; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

fiveandfly is seeking a Project Administrator - Civil Special Projects to provide administrative and operational support to project teams, partnering with project managers, subcontractors, and internal stakeholders to keep projects organized, compliant, and running smoothly.

In this role you will manage project documentation, process invoices and timesheets, support contracts and purchase orders, assist with scheduling, and track compliance such as insurance documentation; experienced members

Qualifications

• Organized, detail‑oriented, adaptable and team‑focused with strong communication.
• Proactive approach and ability to work with project teams.
• Experience in administrative support for projects is a plus.

Responsibilities

• Manage project documentation and processing of invoices and timesheets.
• Support contracts and purchase orders and assist with scheduling.
• Track compliance requirements such as insurance documentation.
• Collaborate with project teams to ensure information is accurate and timely.
• For experienced team members, assist with budgeting, forecasting systems, and client materials.

Skills

Organized

Detail-oriented

Adaptable

Strong communication skills

Team-focused

Job description

Role Overview

As our Project Administrator - Civil Special Projects, you will provide administrative and operational support to civil construction project teams, partnering with project managers, subcontractors, and internal stakeholders to keep projects organized, compliant, and running smoothly.

Responsibilities

Day‑to‑day, you will manage project documentation, process invoices and timesheets, support contracts and purchase orders, assist with scheduling, and track compliance requirements such as insurance documentation. You’ll work closely with project teams to keep information accurate, timely, and aligned with project specifications.

Experienced team members may take on support for more complex projects, assist with budgeting and forecasting systems, help prepare client materials, mentor others, and identify process improvements.

Qualifications

Successful team members in this role are organized, detail‑oriented, adaptable, and team‑focused, with exceptional communication skills and a proactive approach.