Project Administrator – Civil Special Projects

Spaw Glass Inc; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee ownership

Competitive pay

Profit sharing

Career development assistance

Generous Paid Time Off (PTO)

401(k) with 6% match

Medical, dental, and vision insurance

Health Savings Account (HSA) contribution

Wellness reimbursement

Job summary

Spaw Glass Inc, located in San Antonio, is looking for a Project Administrator to support civil construction project teams by managing documentation, processing invoices, and overseeing compliance requirements.

The ideal candidate should have 2–5+ years of relevant experience, proficiency in construction software, and strong organizational and communication skills.

This role involves ensuring projects are organized and running smoothly while offering competitive benefits including employee ownership and health insurance.

Qualifications

• 2–5+ years of experience in administrative, financial, or project coordination roles.
• Experience supporting contracts and billing processes.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to civil construction project teams.
• Manage project documentation and support contracts and purchase orders.
• Track compliance requirements such as insurance documentation.

Skills

Administrative Organization & Project Documentation Management

Invoice Processing

Compliance Tracking

Scheduling Coordination

Construction Software & Data Management

Communication

Attention to Detail

Problem-Solving

Tools

CMiC

Microsoft Office

Job description

As our Project Administrator - Civil Special Projects, you will provide administrative and operational support to civil construction project teams, partnering with project managers, subcontractors, and internal stakeholders to keep projects organized, compliant, and running smoothly.

Day‑to‑day, you will manage project documentation, process invoices and timesheets, support contracts and purchase orders, assist with scheduling, and track compliance requirements such as insurance documentation. You’ll work closely with project teams to keep information accurate, timely, and aligned with project specifications.

Experienced team members may take on support for more complex projects, assist with budgeting and forecasting systems, help prepare client materials, mentor others, and identify process improvements.

Successful team members in this role are organized, detail‑oriented, adaptable, and team‑focused, with exceptional communication skills and a proactive approach.

Your Skills

• Administrative Organization & Project Documentation Management
• Invoice Processing, Timesheets & Billing Support
• Contract & Subcontract Administration
• Compliance Tracking (Insurance, Documentation, Requirements)
• Scheduling Coordination & Project Logistics
• Construction Software & Data Management (e.g., CMiC)
• Communication & Cross‑Functional Collaboration
• Attention to Detail, Adaptability & Problem‑Solving

Your Background

• 2–5+ years of experience in administrative, financial, or project coordination roles (construction experience preferred).
• Experience supporting contracts, billing, or project documentation processes.
• Proficiency in construction management software (e.g., CMiC) and Microsoft Office tools.
• Strong organizational and communication skills with the ability to work across project teams and stakeholders.
• Demonstrated ability to manage multiple priorities in a fast‑paced construction environment.

Total Rewards

• Employee ownership
• Competitive pay
• Profit sharing
• Career development and continuing education assistance
• Generous Paid Time Off (PTO)
• 401(k) with 6% match (traditional and Roth)
• Medical, dental and vision insurance with free eligible medications through Rx ‘n Go
• Health Savings Account (HSA) with SpawGlass contribution
• Physical and mental health wellness reimbursement (e.g. gym membership, yoga classes, massages, etc.)

SpawGlass is an Equal Opportunity Employer.