Project Administrator, Buildings Team — Growth & Tools

Garver Engineering; Platte Gardens (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Garver is seeking a Project Administrator for its Kansas City, MO Crossroads office to support the Central Buildings Practice. You will assist Project Managers with organizational tasks, track efforts, and coordinate communications with clients and partners.

Ideal candidates bring a bachelor’s degree, 1-3 years of admin experience, and a willingness to learn. Duties include document handling, invoicing, travel coordination, and general admin tasks in a collaborative office environment.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant administrative experience.
• 1-3 years of clerical or administrative experience.
• Basic IT experience is a plus.

Responsibilities

• Coordinating and tracking contracts and related documents with clients and subconsultants.
• Reviewing, editing, and formatting technical documents.
• Invoice distribution and tracking.
• Construction Administration support, including material and shop drawing coordination and tracking.
• Document preparation and formatting in Microsoft Word and Excel.
• Drafting project correspondence.
• Document printing/compiling for submittal to the client and submittal coordination, including distribution.
• Staff travel coordination.
• Staff professional license renewal.
• General administration tasks as directed.
• IT and Real Estate inventories/assistance.
• Set up, host, and clean-up meetings, lunches, and events (meals, venue, AV, etc.).
• Manage sensitive and confidential information with a high level of discretion.

Skills

Organization

Communication

Time management

Customer service

Attention to detail

Team collaboration

Willingness to learn

Discretion with confidential info

Education

Bachelor's degree or equivalent combination of education and relevant administrative experience

Tools

Microsoft Copilot

Microsoft Office

Job description

Garver is seeking a Project Administrator for its Kansas City, MO Crossroads office to support the Central Buildings Practice. You will assist Project Managers with organizational tasks, track efforts, and coordinate communications with clients and partners.

Ideal candidates bring a bachelor’s degree, 1-3 years of admin experience, and a willingness to learn. Duties include document handling, invoicing, travel coordination, and general admin tasks in a collaborative office environment.