Project Administrator

Garver Engineering; Platte Gardens (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Garver is seeking a Project Administrator for its Kansas City, MO Crossroads office to support the Central Buildings Practice. You will assist Project Managers with organizational tasks, track efforts, and coordinate communications with clients and partners.

Ideal candidates bring a bachelor’s degree, 1-3 years of admin experience, and a willingness to learn. Duties include document handling, invoicing, travel coordination, and general admin tasks in a collaborative office environment.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant administrative experience.
• 1-3 years of clerical or administrative experience.
• Basic IT experience is a plus.

Responsibilities

• Coordinating and tracking contracts and related documents with clients and subconsultants.
• Reviewing, editing, and formatting technical documents.
• Invoice distribution and tracking.
• Construction Administration support, including material and shop drawing coordination and tracking.
• Document preparation and formatting in Microsoft Word and Excel.
• Drafting project correspondence.
• Document printing/compiling for submittal to the client and submittal coordination, including distribution.
• Staff travel coordination.
• Staff professional license renewal.
• General administration tasks as directed.
• IT and Real Estate inventories/assistance.
• Set up, host, and clean-up meetings, lunches, and events (meals, venue, AV, etc.).
• Manage sensitive and confidential information with a high level of discretion.

Skills

Organization

Communication

Time management

Customer service

Attention to detail

Team collaboration

Willingness to learn

Discretion with confidential info

Education

Bachelor's degree or equivalent combination of education and relevant administrative experience

Tools

Microsoft Copilot

Microsoft Office

Job description

Job Title

Project Administrator

Business Line/Corporate Support

Buildings

Reports to

Central Practice Leader

FLSA Classification

Non-Exempt (Overtime Rate 1.5)

Project Administrator

Garver's growing Central Buildings Practice is looking to add a Project Administrator to our Kansas City, MO Crossroads office. Experience in the engineering/construction industry is not required, but organization, communication, and the willingness to learn are essential.

The Project Administrator will be responsible for assisting Project Managers across our Buildings Team with organizational tasks, tracking of various efforts, and coordinating/communicating with our Team, our clients, and our partners.

Additionally, performs routine administrative tasks, supports team activities, and assists with maintaining an organized and productive work environment.

Essential Functions

• Coordinating and tracking contracts and related documents with our clients and subconsultants
• Reviewing, editing, and formatting technical documents
• Invoice distribution and tracking
• Construction Administration support, including material and shop drawing submittal coordination and tracking
• Document preparation and formatting in Microsoft Word and Excel
• Drafting project correspondence
• Document printing/compiling for submittal to the client and submittal coordination, including distribution
• Staff travel coordination
• Staff professional license renewal
• General administration tasks as directed
• IT and Real Estate inventories/assistance
• Set up, host, and clean-up meetings, lunches, and events (meals, venue, AV, etc.)
• Manage sensitive and confidential information with a high level of discretion

Education and Experience Required

• Bachelor's degree or equivalent combination of education and relevant administrative experience.
• 1-3 years of clerical or administrative experience
• Basic experience in a professional or office environment is a plus

Licenses/Credentials

• Valid Driver's License required for employment and to operate company vehicle as needed to perform duties

Preferred Qualifications

• Basic IT experience
• Experience in using Microsoft Copilot or AI-enabled productivity tools to improve administrative efficiency preferred.

Skills & Competencies

• Ability to anticipate needs, identify potential issues, and proactively follow up on commitments.
• Ability to work on multiple projects, tasks,and with multiple Staff concurrently
• Strong organizational and time management skills
• Strong customer service and interpersonal skills
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Strong attention to detail and willingness to learn
• Effective verbal and written communication skills
• Positive attitude with a strong work ethic and team-oriented mindset
• Basic financial understanding as it applies to budget and financial responsibility
• Ability to follow instructions and work under supervision

Physical Requirements

• Ability to sit for extended periods of time
• Lifting or carrying up to 30 pounds
• Pushing or pulling
• Keyboarding
• Driving
• Stooping, crouching, or kneeling
• Ability to hear, understand, and distinguish speech to communicate in person and on the phone
• Visual acuity to read printed materials and screens

These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

To be considered, applicants must provide a cover letter with their application.

This job description is intended to be generic in nature and may not include all assigned duties and responsibilities.

Grow With Us

Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.

Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record's Top 500 Design Firms list, with more than 1,400 employees, Garver has a people-first culture that drives innovative, client-first service and is consistently recognized as a best firm to work for by Zweig Group. Learn how Garver invests in people and places they call home at GarverUSA.com.

Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.

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