Project Administrator – Billing & Scheduling (Nashville)

TTL, Inc.; Nashville (TN); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health & dental plan

Vision

401(k)

Flexible spending accounts

PTO accrual

Job summary

TTL, Inc. in Nashville, TN seeks a Project Administrator to assist the Office Manager with timekeeping, billing, project setup, and calendar coordination. This role also serves as front desk support, greeting clients and managing meetings, while ensuring accurate data entry and adherence to safety protocols.

Ideal candidates will have 3+ years in administrative work, strong MS Office skills, superb communication, and an ownership mindset to handle multiple tasks with minimal supervision.

Qualifications

• 3+ years of administrative or related work experience preferred.
• Proficient in Microsoft Office software (Word, Excel, PowerPoint); Teams helpful.
• Professional attitude and appearance.
• Clear and professional communication in writing and speech.
• Tact and professionalism in all communications.
• Ownership mentality in daily tasks.
• Ability to complete complex administrative tasks with minimal supervision.
• Ability to multi-task and prioritize projects.
• Moderate lifting, pushing or pulling.
• Frequent bending and reaching to file reports and inventory.

Responsibilities

• Establish and maintain effective working relationships with staff and the public.
• Maintain confidentiality of information.
• Assist with billing accuracy to ensure client invoices are correct.
• Assist with all accounting aspects of projects in the accounting software.
• Enter Accounts Payable data.
• Assist with Accounts Receivable and provide client backup.
• Support Office Manager with pre-employment and new hire orientation.
• Proofread reports and correct grammatical errors.
• Maintain contract/report and correspondence filing in line with retention policies.
• Assist with inventory and restocking of PPE, office supplies, and kitchen supplies.
• Schedule and set up meetings and conference calls.
• Operate and troubleshoot office machines.
• Facilities management: coordinate service calls and back up for maintenance.
• Complete tasks on schedule and in compliance with safety protocols.
• Respond professionally to Clients, Visitors, and Team Members.

Skills

Communication skills

Professionalism

Ownership mentality

Multi-tasking

Tools

Microsoft Office Suite

Microsoft Teams

Job description

TTL, Inc. in Nashville, TN seeks a Project Administrator to assist the Office Manager with timekeeping, billing, project setup, and calendar coordination. This role also serves as front desk support, greeting clients and managing meetings, while ensuring accurate data entry and adherence to safety protocols.

Ideal candidates will have 3+ years in administrative work, strong MS Office skills, superb communication, and an ownership mindset to handle multiple tasks with minimal supervision.