Project Administrator

Metropolitan Contracting Company, LLC; Schertz (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

Metropolitan Contracting Company, LLC is seeking a Construction Project Administrator to provide administrative and operational support to project managers, superintendents, and subcontractors throughout the project lifecycle.

You will manage project files in Procore, coordinate permits and inspections with municipalities, and assist with closeout activities including warranties and as-built documentation. Strong organizational skills and proficiency in MS Office are required.

Qualifications

• 2–3 years of construction or project administration experience.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
• Familiarity with construction documents and terminology.

Responsibilities

• Support Project Managers and Superintendents with day-to-day project administration.
• Maintain project files using Procore Project Management Software.
• Coordinate with municipalities for building permits and inspections.
• Back up front desk duties including phones and processing Work Orders via DocuSign.
• Follow up with subcontractors on submittals, change orders, and POs.
• Distribute Three Week Look schedules to subcontractors.
• Coordinate communication among office, field, subcontractors, vendors, and clients.
• Assist with closeout activities, warranties, and final project records.
• Perform other admin duties to support project completion.

Skills

Experience 2–3 yrs

Organization

Communication

Detail-oriented

MS Office

Procore

Construction docs

Team coordination

Confidentiality

Tools

Procore

Job description

Construction Project Administrator — Job Description

Position Summary

The Construction Project Administrator provides administrative and operational support to project managers, superintendents and subcontractors throughout the construction project lifecycle.

Key Responsibilities

• Support Project Managers and Superintendents with day-to-day project administration.
• Maintain project files within Procore Project Management Software.
• Coordinating with different municipalities for Building Permits and scheduling of inspections.
• Backup to our Front Desk Administrator for general front desk duties to include answering phones and processing Work Orders to Subcontractors via Docusign.
• Follow up with subcontractors on submittals, change orders, purchase orders, and other project correspondence.
• Distribute Three Week Look schedules to subcontractors.
• Coordinate communication between the office, field personnel, subcontractors, vendors, and clients.
• Assist with closeout activities, including warranties, as-built documentation, operation and maintenance manuals, and final project records.
• Perform other administrative duties as needed to support successful project completion.

Qualifications

• 2–3 years of construction and/or project administration.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities at one time.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Experience with construction management software such as Procore or similar platforms is a plus.
• Ability to read and understand basic construction documents and terminology.
• Ability to work effectively with project teams, subcontractors, vendors, and clients.
• Maintain confidentiality when handling sensitive project and financial information.