PROJECT ADMINISTRATOR

Ferrazzano; Melbourne (FL); On-site; USD 42,000 - 63,000; Full time

Job summary

Italian Terrazzo & Tile Co. of Brevard, LLC in Melbourne, FL is seeking a Project Administrator to process homebuilder orders, enter data in JDE, and coordinate material scheduling aligned with installation timelines.

The role requires handling multiple orders, communicating with builders and branches, and supporting various departments. Prior ERP and JD Edwards familiarity is preferred, with focus on accuracy and organization.

Qualifications

• Minimum two years of experience in an administrative role.
• Prefer prior order entry experience in the construction or building materials supply industry.
• Proficient with ERP systems and Microsoft Office software.
• Ability to manage multiple projects and deadlines with high organization.
• Ability to interpret change orders and understand the implications.
• Knowledge of floor covering materials is a plus.

Responsibilities

• Enter homebuilder orders into the JDE order processing system accurately and timely.
• Translate customer orders into a standard entry format.
• Schedule materials per the builder's installation schedule.
• Track house status to ensure material readiness before installation date.
• Communicate essential information to builders and branch personnel.
• Process change orders via homebuilder portals promptly.
• Collaborate with branches on pre-closing repairs and material issues.
• Respond to inquiries from builders and internal teams promptly.
• Support other departments as needed (accounting, procurement, customer service, branches).

Skills

ERP system experience

Microsoft Office

Multi-project management

Detail-oriented

Change orders

Logical reasoning

Floor covering knowledge

Education

Two years administrative experience

Order entry in construction/building materials

Tools

Oracle

JD Edwards

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

PROJECT ADMINISTRATOR

Full Time Clerical Melbourne, FL, US

14 days ago Requisition ID: 1596

Italian Terrazzo & Tile Co. of Brevard, LLC

Position Title: Project Administrator

Department: Project Administration

Reports To: Project Administration Lead

Position Type: Regular Full-time

General Summary

Responsible for processing homebuilder order for installation of flooring, writing order in JDE, scheduling material for order based on builders’ installation schedule, acting as liaison between branches and builder on installation.

Essential Job Functions

• Perform accurate and timely entry of homebuilder order into JDE order processing system.
• Translate multiple customer order formats into a standard format for order entry.
• Monitor and track homebuilders schedule to ensure on time schedule of flooring material and installation.
• Track status of house to ensure that all potential questions, issues, etc. are resolved and all material is on hand in advance of the builder’s requested installation date.
• Communicate essential information back to builder and external branch personnel.
• Navigate homebuilder portals to identify and process all change order requests timely.
• Work with branch personnel to handle pre-closing repair issues, such as punch-out repairs, material shortfalls, claims on defective material, etc.
• Respond to all homebuilder and internal inquiries in a timely fashion.
• Assist/support all other departments, be it accounting, procurement, customer service, or branches as needed.

Knowledge, Skills, and Abilities

• Prior experience in an ERP system preferred.
• Proficient with Microsoft Office software.
• Able to manage multiple projects and present a high level of organization while meeting all mandatory deadlines.
• Detail-oriented, self-starter, ability to work independently.
• Must be able to understand change orders as needed.
• Must possess a high degree of logical reasoning ability.
• Thorough knowledge of all types of floor covering materials preferred but not required.

Education and Experience

• Minimum two years of experience in an administrative role
• Prefer prior order entry experience in the construction or building materials supply industry.

Other Requirements

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• Proficiency in Microsoft Office, specifically Excel required.
• Familiarity with Oracle or JD Edwards software a plus.
• Ability to multi-task is required.

Any offer of employment is contingent upon pre-employment drug screen and criminal background