Project Administrator

Flooring Concepts Inc; North Palm Beach (FL); On-site; USD 27,552 - 38,572; Full time

Job summary

Flooring Concepts in West Palm Beach, FL is seeking an organized Project Administrator to support our Project Management team. You will help keep schedules, documents, and communications on track in a fast-paced environment.

This role emphasizes coordination, procurement support, and accurate record-keeping using Excel and Word. A background in administration or construction is a bonus.

Join a growing flooring company that values detail, reliability, and clear client/vendor communication.

Qualifications

• Experience managing multiple tasks in a fast-paced environment.
• Proficiency with Microsoft Office (Excel/Word) required.

Responsibilities

• Coordinate and track project installation schedules.
• Assist with estimating and purchasing processes.
• Maintain project documentation using MS Office.
• Process and distribute project submittals.
• Serve as the primary contact for incoming calls with clients, vendors, and team.
• Provide high-level administrative support to the Project Manager and office team.

Skills

Multitasking

Microsoft Office

Excel

Word

Communication

Tools

Project scheduling software

Job description

Job Description

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area).

If you thrive in a fast-paced environment and have a passion for keeping projects on track, this role is for you. You will be the organizational backbone for our Project Management team, ensuring smooth communication and efficient execution of project tasks.

Key Responsibilities

• Project Coordination: Coordinate and track project installation schedules, ensuring deadlines are met and communicating updates to relevant parties.
• Material & Procurement Support: Work closely with the Project Manager on estimating and purchasing processes. This includes tracking and coordinating material delivery.
• Documentation & Organization: Maintain comprehensive and accurate project documentation, utilizing MS Office tools (primarily Excel and Word).
• Submittals Management: Process, order, and distribute project submittals in a timely and accurate manner.
• Communication Hub: Serve as the primary point of contact for incoming calls, professionally communicating with clients, vendors, and internal team members.
• General Administration: Provide high-level administrative support to the Project Manager and office team.

Skills & Qualifications

• Proven ability to manage multiple tasks and competing priorities in an organized fashion (strong multitasking skills are a must).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with project scheduling software is a plus.
• Excellent written and verbal communication skills.
• A proactive, problem-solving mindset and a high degree of accuracy and attention to detail.
• Previous administrative, construction, or flooring industry experience is a bonus.

Details

• Location: West Palm Beach, FL (Okeechobee Blvd & Jog Road)
• Type: Full-Time, Hourly
• Hours: Monday – Friday, 8:00 AM – 4:30 PM
• Compensation: Competitive salary based on experience and qualifications.