Project Administrator

Stevens Engineers & Constructors; Hobart (IN); On-site; USD 52,000 - 70,000; Full time

Job summary

Stevens Engineers & Constructors in Hobart, IN, is seeking an experienced Construction Project Administrator to join our Chicagoland Operations Team. This role provides project coordination and administrative support for Project Managers and field teams, handling project documentation, RFIs, submittals, change orders, reporting, and communications.

The ideal candidate brings prior construction project administration or coordination experience, familiarity with Viewpoint software, strong MS

Qualifications

• Experience in project administration or coordination within construction.
• Familiarity with Viewpoint construction management software.
• Proficient in Microsoft Office and strong documentation skills.

Responsibilities

• Provide project coordination and administrative support for project managers and teams.
• Track RFIs, submittals, change orders, and project documentation.
• Set up and maintain electronic and hard-copy project files and logs.
• Assist with weekly payroll preparation and project reporting.
• Prepare correspondence, presentations, and reports.
• Coordinate information requests among project managers, teams, and stakeholders.

Skills

Attention to detail

Organizational skills

Communication

Tools

Viewpoint construction software

Microsoft Office

Job description

Stevens Engineers & Constructors is seeking an experienced Construction Project Administrator to join our Chicagoland Operations Team. This role serves as a key project coordination and administrative support resource for Project Managers and construction project teams, supporting day-to-day project operations, including project documentation, union payroll, RFIs, submittals, change orders, reporting, and administrative coordination.

If you're an organized, detail-oriented construction professional with experience in project administration, project coordination, or supporting construction projects, we'd love to hear from you.

Essential Duties and Responsibilities

• Provide project coordination and administrative support for the Project Managers and Project Team.
• Track and coordinate RFIs, submittals, change orders, project documentation, and related follow-up.
• Set up and maintain accurate electronic and hard-copy project files, documentation, logs, and records.
• Assist in the preparation of the weekly union payroll and related project reporting.
• Preparation of correspondence, presentations, documents, manuals, information packages and/or reports.
• Coordinate requests for project information and documentation among Project Managers, project teams, and other stakeholders as required.
• Perform daily, weekly, monthly, quarterly, and annual reporting for the Project Team.
• Assist with special projects and other project-related responsibilities as needed.
• Order and maintain office/project-site supplies as needed.

Qualifications

• Previous project administration or project coordination experience within the construction industry preferred.
• Experience in construction project administration, project coordination, or supporting Project Managers and construction project teams.
• Familiarity with construction project coordination processes, including RFIs, submittals, change orders, project documentation, tracking, and reporting.
• Experience with Viewpoint construction management software preferred; ability to learn the system required.
• Must be adept at problem‑solving, including being able to identify and resolve issues in a timely manner.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Must be able to prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must have proficient computer skills in Microsoft Office (i.e., Word, Excel, PowerPoint, and Outlook) and become familiar with “Viewpoint” construction management software.

Why Join Stevens?

At Stevens, you'll work alongside experienced construction professionals on challenging projects while building your knowledge and career within the industry. We offer competitive compensation, comprehensive benefits, a 401(k) program, paid time off, and opportunities for professional growth.

Equal Opportunity Employer

Stevens Engineers & Constructors, Inc., is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

We are proud to be a Drug-Free Workplace that places Safety First!