Project Administrator

Stevens Engineers & Constructors; Cleveland (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

Stevens Engineers & Constructors in Cleveland, OH is seeking an experienced Project Administrator to support the Project Team on site. The role blends clerical and technical tasks to help deliver quality project results, working closely with the Project Manager and team.

You will handle document control, payroll prep, reporting, and coordination of materials, while maintaining files and ensuring timely communication.

Qualifications

• Proven ability to solve problems and resolve issues promptly.
• Able to read, interpret information, and present data clearly.
• Strong planning and time-management skills to prioritize tasks.
• Highly organized, accurate, and quality-focused in work.
• Proficient with Microsoft Office and Viewpoint construction software.

Responsibilities

• Provide administrative support to the Project Manager and Team.
• Assist in weekly payroll processing for the project.
• Order and manage project site office supplies.
• Set up and maintain electronic and hard-copy project files.
• Track change orders, RFIs, and submittal packages.
• Prepare reports, correspondences, and presentations.
• Support special projects as needed.

Skills

Problem solving

Data interpretation

Planning & prioritizing

Organization & accuracy

Microsoft Office & Viewpoint

Tools

Microsoft Office

Viewpoint

Job description

Stevens Engineers & Constructors has an excellent opportunity for an experienced and highly motivated Project Administrator to join our Cleveland Operations Team. This individual will be responsible for performing support activities both clerical and technical in nature as required to assist the Project Team. The ideal candidate will be client-focused and will work well independently and as part of the Project Team.

This is a perfect opportunity to join an experienced group of professionals that are committed to providing our customers with quality project results.

Essential Duties and Responsibilities

• Provide administrative support for the Project Manager and Project Team.
• Assists in the preparation of the weekly union payroll.
• Order office supplies for the project site.
• Setup and maintain both electronic and hard copy files.
• Tracking change orders, RFI’s and submittal packages.
• Scan and copy documents.
• Preparation of correspondences, presentations, documents, manuals, information packages and/or reports.
• Perform daily, weekly, monthly, quarterly, and annual reporting for the Project Team.
• Handle requests for information and/or documents for the Project Team as required.
• Assist with special projects.
• Other activities may be required to be performed as needed.

Required Skills

• Must be adept at problem-solving, including being able to identify and resolve issues in a timely manner.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Must be able to prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must have proficient computer skills Microsoft Office (i.e., Word, Excel, PowerPoint and Outlook) and become familiar with “Viewpoint” construction management software.

Equal Opportunity Employer

Stevens Engineers & Constructors, Inc., is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

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