Construction Administrator

Bob Moore Construction; Town of Texas (WI); On-site; USD 48,000 - 72,000; Full time

Job summary

Bob Moore Construction is seeking a Construction Administrator to keep our projects on track, coordinating subcontracts, project setups, and daily office operations.

You will work with project managers, subcontractors, and the accounting team; this role offers hands-on ownership, collaboration, and opportunities to grow within our Wisconsin-based team.

Qualifications

• Office management or administrative experience in construction preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Clerical tasks including proofreading, data entry, filing, and calendar management.
• Familiarity with Autodesk, Procore, and GCPay is a plus.
• Strong organizational skills and attention to detail.
• Collaborative, team-oriented mindset with flexibility.

Responsibilities

• Set up and manage projects, subcontracts, and budgets in Autodesk, including changes.
• Upload and maintain project plans in Procore.
• Manage check releases, owner billings, and subcontractor payments in GCPay.
• Track supplier waivers and AIA documents.
• Support project close-out activities and warranty documentation.
• Maintain project documentation and filing systems.
• Provide front-office support, including calls and guest greetings.

Skills

Office management

Microsoft Office

Data entry

Proofreading

Calendar management

Autodesk basics

GCPay familiarity

Team collaboration

Tools

Autodesk

Procore

GCPay

Job description

We're hiring a Construction Administrator to serve as the backbone of our construction projects, keeping daily operations running smoothly and communication flowing across teams. In this role, you'll manage subcontracts and project setup in Autodesk, support billing and payment processes, and keep our office and project documentation organized. If you thrive in a fast-paced environment, love keeping things on track, and take pride in your attention to detail, we want to hear from you.

What You'll Do

• Set up and manage projects, subcontracts, and budgets in Autodesk, including processing changes
• Upload and maintain project plans in Procore for easy team access
• Manage check releases, owner billings, and subcontractor payments in GCPay
• Track supplier waivers, owner contracts, and other AIA documents
• Support project close-out activities, including compiling warranty documentation
• Maintain project documentation and manual filing systems
• Provide front-office support as needed, including answering calls and greeting guests

What You'll Bring

• Prior office management or administrative experience, preferably in construction or a related industry
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Experience with clerical tasks such as proofreading, data entry, filing, and calendar management
• Familiarity with Autodesk, GCPay, and similar construction software is a plus
• Strong organizational skills with the ability to prioritize in a busy environment
• Strong attention to detail and effective communication skills
• Collaborative, team-oriented mindset with the flexibility to jump in and help wherever needed

Why Join Us

You'll be at the center of everything that keeps our projects moving, working closely with project managers, subcontractors, and our accounting team. We offer a collaborative environment, meaningful ownership over your work, and the chance to build a long-term career with a company that invests in its people.