Project Administrator

Babcock & Wilcox; Akron (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

Babcock & Wilcox is seeking a Project Administrator to provide critical operational and administrative support. This role ensures efficient coordination of project documentation, procurement tracking, and change management processes.

The ideal candidate should have a degree in Business Administration or Project Management, with 3 - 7 years of relevant experience. Strong organizational skills, proficiency in Microsoft Office, and effective communication abilities are essential for success in this position.

Qualifications

• 3 - 7 years of experience in a project coordination or administrative role.
• Experience in engineering, construction, manufacturing, or logistics environments.
• Familiarity with procurement processes and vendor coordination.

Responsibilities

• Generate and maintain the biweekly purchasing report.
• Coordinate and compile internal and external project status reports.
• Manage and track Request for Information (RFI) logs and change management logs.
• Facilitate effective communication between project stakeholders.

Skills

Strong organizational skills

Attention to detail

Microsoft Office Suite proficiency

Strong written communication skills

Project tracking tools experience

Education

Associate’s or Bachelor’s degree in Business Administration, Project Management, or related field

Tools

Microsoft Office Suite

ERP systems

Job description

The Project Administrator provides critical operational and administrative support to project teams, ensuring efficient coordination of project documentation, reporting, procurement tracking, and change management processes. This role partners closely with Project Engineers (PEs), Project Managers (PMs), vendors, and cross-functional stakeholders to maintain organization, accuracy, and timely execution across all project activities.

DUTIES

• Generate and maintain the biweekly purchasing report, ensuring accuracy and timely updates
• Coordinate and compile internal and external project status reports
• Support PEs and PMs in assembling vendor technical and commercial proposal packages
• Manage and track Request for Information (RFI) logs and change management logs
• Prepare, assemble, and process change orders in collaboration with PMs
• Coordinate spare parts logistics, working with both internal teams and external vendors
• Provide administrative and coordination support to the Base Electron Logistics Lead
• Manage Operations & Maintenance (O&M) and training materials, including obtaining, organizing, and distributing documentation
• Maintain structured project documentation and ensure version control compliance
• Facilitate effective communication between project stakeholders

QUALIFICATIONS

• Associate’s or Bachelor’s degree in Business Administration, Project Management, or related field (or equivalent experience)
• 3 - 7 years of experience in a project coordination or administrative role
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Experience working with project tracking tools or ERP systems preferred
• Strong written and verbal communication skills
• Experience in engineering, construction, manufacturing, or logistics environments
• Familiarity with procurement processes and vendor coordination
• Exposure to project lifecycle documentation and reporting