Project Administrative Coordinator — In-Office

Southeast Pipe Survey Inc; Decatur (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k)

Job summary

Southeast Pipe Survey Inc. is seeking a Project Administrative Coordinator for our Atlanta office to support Project Managers and field operations. The role emphasizes handling contracts, specifications, and project documentation with strong Excel-based reporting and data tracking skills.

The ideal candidate should be highly organized, detail-oriented, and able to research project documents independently. In-person work location in Atlanta, GA with potential involvement across municipal,

Qualifications

• High school diploma or equivalent required.
• Associate or Bachelor’s degree in Business, Construction Management, or Accounting is a plus.
• Strong proficiency in Microsoft Excel, Word, Outlook, and Adobe Acrobat.

Responsibilities

• Provide daily administrative support to Project Managers and operations staff across multiple projects; track due dates and follow up on outstanding items.
• Review contracts and specifications to identify required submittals, reports, and deadlines; track COIs and subcontractor documents.
• Create and maintain project trackers, logs, and spreadsheets; prepare and reconcile Excel reports using formulas, filters, and PivotTables.
• Assist with pay applications, invoice backup, quantity reconciliation, and subcontractor documentation.
• Format, edit, and organize Word and PDF submittals; maintain organized electronic project files with naming conventions and version control.

Skills

Excel

Word

Outlook

Adobe Acrobat

Contract comprehension

Detail oriented

Communication

Research skills

Education

High school diploma or equivalent

Associate or Bachelor’s degree in Business

Tools

HeavyJob

Cityworks

Kahua

ArcGIS

Job description

Southeast Pipe Survey Inc. is seeking a Project Administrative Coordinator for our Atlanta office to support Project Managers and field operations. The role emphasizes handling contracts, specifications, and project documentation with strong Excel-based reporting and data tracking skills.

The ideal candidate should be highly organized, detail-oriented, and able to research project documents independently. In-person work location in Atlanta, GA with potential involvement across municipal,