Project Administrative Coordinator-Atlanta

Southeast Pipe Survey Inc; Decatur (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k)

Job summary

Southeast Pipe Survey Inc. is seeking a Project Administrative Coordinator for our Atlanta office to support Project Managers and field operations. The role emphasizes handling contracts, specifications, and project documentation with strong Excel-based reporting and data tracking skills.

The ideal candidate should be highly organized, detail-oriented, and able to research project documents independently. In-person work location in Atlanta, GA with potential involvement across municipal,

Qualifications

• High school diploma or equivalent required.
• Associate or Bachelor’s degree in Business, Construction Management, or Accounting is a plus.
• Strong proficiency in Microsoft Excel, Word, Outlook, and Adobe Acrobat.

Responsibilities

• Provide daily administrative support to Project Managers and operations staff across multiple projects; track due dates and follow up on outstanding items.
• Review contracts and specifications to identify required submittals, reports, and deadlines; track COIs and subcontractor documents.
• Create and maintain project trackers, logs, and spreadsheets; prepare and reconcile Excel reports using formulas, filters, and PivotTables.
• Assist with pay applications, invoice backup, quantity reconciliation, and subcontractor documentation.
• Format, edit, and organize Word and PDF submittals; maintain organized electronic project files with naming conventions and version control.

Skills

Excel

Word

Outlook

Adobe Acrobat

Contract comprehension

Detail oriented

Communication

Research skills

Education

High school diploma or equivalent

Associate or Bachelor’s degree in Business

Tools

HeavyJob

Cityworks

Kahua

ArcGIS

Job description

We are seeking a Project Administrative Coordinator for our Atlanta office. This role supports Project Managers and operations personnel with the day‑to‑day administrative, contractual, financial, compliance, and documentation requirements of municipal, utility, and construction projects. This position requires a highly organized, detail-oriented individual who is comfortable working with contracts, specifications, Microsoft Excel, and multiple project-management systems. The ideal candidate can independently research project documents to locate requirements and deadlines rather than relying solely on top-down direction.

Key Responsibilities

• Administrative Support: Provide daily support to Project Managers and operations staff across multiple projects; track due dates and proactively follow up on outstanding items.
• Contract & Compliance Tracking: Review contracts and specifications to identify required submittals, reports, and deadlines; track Certificates of Insurance (COIs) and subcontractor compliance documents.
• Data Management & Reporting: Create and maintain project trackers, logs, and spreadsheets; prepare and reconcile Excel reports using formulas, filters, and PivotTables.
• Billing Support: Assist with pay applications, invoice backup, quantity reconciliation, and subcontractor documentation.
• Document Control: Format, edit, and organize Word and PDF submittals; maintain organized electronic project files with consistent naming conventions and version control.

Required Qualifications

• Technical Skills: Strong working proficiency in Microsoft Excel (formulas, sorting, PivotTables), Word, Outlook, and Adobe Acrobat (editing/combining PDFs).
• Document Comprehension: Ability to read, navigate, and extract information from contracts, specifications, and scopes of work.
• Core Skills: Exceptional attention to detail (dates, quantities, work orders), strong independent research capabilities, and excellent written/verbal communication.
• Education: High school diploma or equivalent required (Associate or Bachelor’s degree in Business, Construction Management, or Accounting is a plus).

Preferred Experience

• 2+ years of administrative or project-coordination experience in construction, utilities, public works, or engineering.
• Experience with construction billing, pay applications, or job-cost documentation.
• Familiarity with project management software (e.g., HeavyJob, Cityworks, Kahua, ArcGIS) is a plus.

Compensation & Benefits

• Competitive pay based on experience
• Health Care
• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Must Pass The Following

Drug Screen: Hair Test

Background check