Project Administrative Coordinator - Construction & Utilities

4pconsultinginc; Birmingham (AL); On-site; USD 30,000 - 44,000; Part time

Job summary

Southern Company in Birmingham, AL seeks a highly organized Administrative Assistant to provide project administrative coordination for large-scale construction and utility projects. The role involves timesheet processing, P-Card reporting, SharePoint management, and preparation of project reporting and presentations.

The ideal candidate will have experience in project administration and document management, with proficiency in Microsoft Office and strong communication skills.

Qualifications

• Previous experience in administrative support, project coordination, or construction project administration.
• Proficiency with Microsoft Office, SharePoint, and PowerPoint.
• Experience processing timesheets, tracking expenses, and preparing reports.
• Strong document management, organization, and recordkeeping skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and respond to urgent requests.
• Strong attention to detail, professionalism, and confidentiality.
• Ability to work independently and collaborate with cross-functional teams.

Responsibilities

• Process, track, and coordinate employee timesheets and P-Card reports.
• Support day-to-day administrative activities for project managers and construction teams.
• Coordinate meetings, events, office supplies, and other administrative requirements.
• Provide backup support for executive administrators as needed.
• Promote and maintain a safe, professional work environment.
• Collect, analyze, and track project statistics and performance information.
• Assist in preparing and distributing weekly and monthly project status reports.
• Develop comprehensive monthly project status presentations using PowerPoint.
• Organize and maintain project documentation, including change notices and records.

Skills

Microsoft Office Suite

SharePoint

Project Administration

Timesheet Processing

P-Card Reconciliation

Project Reporting

PowerPoint Presentations

Document Control

Records Retention

Compliance Coordination

Meeting Scheduling

Tools

Microsoft Office Suite

SharePoint

PowerPoint

Job description

Southern Company in Birmingham, AL seeks a highly organized Administrative Assistant to provide project administrative coordination for large-scale construction and utility projects. The role involves timesheet processing, P-Card reporting, SharePoint management, and preparation of project reporting and presentations.

The ideal candidate will have experience in project administration and document management, with proficiency in Microsoft Office and strong communication skills.