Public Works Administrative Coordinator

Prairie Island Indian Community; Welch Township (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Prairie Island Indian Community seeks an Administrative Assistant to support the Public Works and Infrastructure Department. The role provides essential clerical help, manages correspondence, scheduling, records, and budget monitoring, and ensures confidentiality and professionalism in a multi-priority environment.

Responsibilities include processing purchasing and financial documents, maintaining files, coordinating meetings, and assisting with office systems and workflow tracking, while

Qualifications

• High school diploma or GED.
• Minimum two years of experience as an administrative assistant or related role.
• Working knowledge of Microsoft 365 applications (Word, Excel, Outlook, PowerPoint) and ability to learn department systems.
• Strong organizational, written, and verbal communication skills; able to manage multiple priorities and maintain accurate records.
• Ability to maintain strict confidentiality and handle sensitive information.
• Ability to work independently and collaboratively within a team and tribal government structure.
• Must pass a drug screen and criminal background check; valid driver's license.

Responsibilities

• Provide day-to-day administrative support for the Public Works and Infrastructure Department and assist the director and staff with office coordination and follow-up activities.
• Receive and review mail; answer calls; manage messages; maintain calendars and scheduling information.
• Prepare routine correspondence, forms, requisitions, proposals, reports, spreadsheets, and other documents.
• Maintain department files and records, including confidential information, per retention practices.
• Process financial and purchasing documents, including travel requests, payment requests, and invoices, per policies.

Skills

Organizational skills

Written & verbal communication

Confidential handling

Independent work

Team collaboration

Education

High school diploma or GED

Associate degree in office administration

Tools

Microsoft 365

Job description

Prairie Island Indian Community seeks an Administrative Assistant to support the Public Works and Infrastructure Department. The role provides essential clerical help, manages correspondence, scheduling, records, and budget monitoring, and ensures confidentiality and professionalism in a multi-priority environment.

Responsibilities include processing purchasing and financial documents, maintaining files, coordinating meetings, and assisting with office systems and workflow tracking, while