Subcontractor Compliance Coordinator

MGE Underground, Inc.

Paso Robles (CA)

On-site

USD 41,328 - 45,460

Full time

14 days+

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Benefits offered by this job

Insurance (Medical, Dental, Vision)

401K

Vacation & Holidays

Ergonomic equipment

Team events & celebrations

Career development opportunities

Employee Assistance Program

Job summary

MGE Underground, Inc. is seeking a detail‑oriented Subcontractor Compliance Coordinator to act as a central contact for compliance across departments. You will coordinate and monitor documentation to ensure subcontractors meet MGE requirements, supporting efficiency and risk management.

Travel to various MGE offices may be required as needed. The role emphasizes streamlined processes, onboarding, and maintaining essential vendor and COI documentation, with collaboration across Project Management

Qualifications

Excellent written and oral communication skills.
Ability to work in a fast-paced, team-oriented environment with attention to detail and organization.
Proficient with Microsoft Office, especially Excel.

Responsibilities

Maintain a streamlined subcontract management process.
Coordinate with Project Management to monitor subcontractor scheduling.
Develop and maintain tracker to access subcontractors on any given job.
Monitor vendor tracker, related documentation, and pricing sheets to keep data current.
Process new vendor requests, onboard subcontractors, and compile required certificates and forms.
Assist with onboarding and safety orientation coordination and status checks.

Skills

Communication skills

Attention to detail

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Excel

Job description

About MGE

MGE Underground is a rapidly growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

About MGE

Our Core Values

How You Can Make An Impact

This position will be to act as a central point of contact for subcontractor compliance across departments. They will coordinate and monitor compliance documentation to ensure that subcontractors meet MGE requirements, helping support operational efficiency and greater risk management.

How You Will Contribute

Maintain a streamlined subcontract management process.
Coordinate with Project Management to keep visibility on subcontractor scheduling.
Develop and maintain tracker to easily access which subcontractors are on any given job at any time.
Monitor and maintain the vendor tracker, related documentation, and pricing sheets, following up as needed to ensure all information stays current.
Process new vendor requests, onboard new subcontractors, compile and input Vendor Services Forms, Certificates of Insurance, ISN registration and DPI / Common Ground Alliance standing, and licenses.
Connect to subcontractors on ISN and monitor status.
Streamline and monitor High-Risk Subcontractor Work Orders including guides for Project Management to ensure timely issuance on high-risk and high-priority projects, enhancing visibility for the Safety team.
Notify the Safety department upon subcontractor onboarding to determine and execute required safety orientation.
Coordinate with Project Management to stay informed about upcoming Subcontractor assignments on new jobs.
Work with Contract Administrator upon subcontractor onboarding to trigger new MSA or Subcontract Agreement creation.
Assist with finding compliant Vendors.
Assist with any current compliance concerns.
Update customer profiles and conduct supplier/environmen t questionnaires.
Obtain customer specific COIs requests from Insurance Broker
Assist with Supplier Diversity Goals and Diversity spend as needed.
Travel to various MGE offices as needed.
Perform other duties as assigned.

What You Bring To The Table

Excellent written and oral communication skills.
Ability to work in a fast-paced, team-oriented environment demonstrating attention to detail and organization.
Proficient in Microsoft Suite, especially in Excel.

Your Prior Experience

Required: High School Diploma or GED
Required: Valid Class C Driver’s License; clean driving record
Required: Minimum 1 year of administrative experience, within the construction industry a plus.

Our Competitive Package

Pay: $30.00 - $33.00 per hour

This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

Medical, dental, vision, and life insurance.
401K
Vacation accruals for all non-exempt employees in addition to ten paid company holidays.
Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities.
Employer-sponsored learning/career development opportunities and conferences/seminars.
Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information

Job Type

Full-Time, On-Site

Affirmative Action/EEO

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment And Physical Requirements

Successful candidates must pass a pre-employment drug screening and background check prior to starting work.

This position requires the ability to remain in a seated position for extended periods while working at a computer or desk. This role requires the ability to occasionally lift and carry items weighing up to 15 pounds.