Project Administration Specialist — Pricing & Budgets

Commonwealth Blinds & Shades; Mechanicsville (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Commonwealth Blinds & Shades seeks a detail-oriented Project Administrator to manage core administrative workflows for assigned projects, including pricing, submittals, budgeting, and ordering under the direction of leadership.

You will prepare pricing, place orders, maintain logging and budgeting documentation, and coordinate with Estimating, Project Management, and vendors to ensure accuracy and timeliness in a fast-paced environment.

Qualifications

• 1+ years of administrative, coordination, or data-entry experience (construction a plus).
• Strong Excel skills and high attention to detail.
• Organized, accurate, and comfortable following structured processes.
• Effective written communication.

Responsibilities

• Prepare project pricing, submittals, and budgets following established templates and processes.
• Place and track material orders, and maintain ordering and pricing logs.
• Maintain accurate project records, documentation, and budget tracking.
• Coordinate with Estimating, Project Management, and vendors on project needs.
• Review work for accuracy and completeness before submission.
• Support sample ordering and inventory as needed.
• Follow standard processes and elevate exceptions to the Vice President / Project Administration Manager.
• Assist with departmental projects and process improvements.
• Perform other related duties as assigned to support the project administration function and business needs.

Skills

Administrative experience

Excel skills

Attention to detail

Written communication

Job description

Commonwealth Blinds & Shades seeks a detail-oriented Project Administrator to manage core administrative workflows for assigned projects, including pricing, submittals, budgeting, and ordering under the direction of leadership.

You will prepare pricing, place orders, maintain logging and budgeting documentation, and coordinate with Estimating, Project Management, and vendors to ensure accuracy and timeliness in a fast-paced environment.