Project Administrator

Commonwealth Blinds & Shades; Mechanicsville (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Commonwealth Blinds & Shades seeks a detail-oriented Project Administrator to manage core administrative workflows for assigned projects, including pricing, submittals, budgeting, and ordering under the direction of leadership.

You will prepare pricing, place orders, maintain logging and budgeting documentation, and coordinate with Estimating, Project Management, and vendors to ensure accuracy and timeliness in a fast-paced environment.

Qualifications

• 1+ years of administrative, coordination, or data-entry experience (construction a plus).
• Strong Excel skills and high attention to detail.
• Organized, accurate, and comfortable following structured processes.
• Effective written communication.

Responsibilities

• Prepare project pricing, submittals, and budgets following established templates and processes.
• Place and track material orders, and maintain ordering and pricing logs.
• Maintain accurate project records, documentation, and budget tracking.
• Coordinate with Estimating, Project Management, and vendors on project needs.
• Review work for accuracy and completeness before submission.
• Support sample ordering and inventory as needed.
• Follow standard processes and elevate exceptions to the Vice President / Project Administration Manager.
• Assist with departmental projects and process improvements.
• Perform other related duties as assigned to support the project administration function and business needs.

Skills

Administrative experience

Excel skills

Attention to detail

Written communication

Job description

General Responsibilities:

The Project Administrator executes the core administrative workflows for assigned projects. A core responsibility of the role is pricing, submittals, budgeting, and ordering while ensuring accuracy and timeliness under the direction of the Vice President and/or Project Administration Manager.

Key Responsibilities:

• Prepare project pricing, submittals, and budgets following established templates and processes.
• Place and track material orders, and maintain ordering and pricing logs.
• Maintain accurate project records, documentation, and budget tracking.
• Coordinate with Estimating, Project Management, and vendors on project needs.
• Review work for accuracy and completeness before submission.
• Support sample ordering and inventory as needed.
• Follow standard processes and elevate exceptions to the Vice President / Project Administration Manager.
• Assist with departmental projects and process improvements.
• Perform other related duties as assigned to support the project administration function and business needs.

Our ideal candidate is detail-oriented & a self-motivated team player who can stay organized, support vendors and internal teams, and work independently with sound judgment in a fast-paced environment.

Qualifications:

• 1+ years of administrative, coordination, or data-entry experience (construction a plus).
• Strong Excel skills and high attention to detail.
• Organized, accurate, and comfortable following structured processes.
• Effective written communication.

Employment & Compliance:

• This position is classified as non-exempt under applicable federal and state wage and hour laws and is eligible for overtime pay in accordance with applicable law.
• Employment with Commonwealth Blinds & Shades is at-will and may be terminated by either the employee or the company at any time, with or without cause or notice, subject to applicable law.
• Commonwealth Blinds & Shades is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.
• Candidates must be legally authorized to work in the United States.

Physical & Work Requirements:

• Office-based.
• Ability to work at a computer for extended periods.
• Ability to occasionally lift up to 15 pounds.
• Ability to meet regular attendance and schedule requirements for an on-site role.