Construction Project Administrator: Billing & Coordination

InServ Corp.; Fuquay-Varina (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

InServ Corp. in North Carolina is seeking a Project Administrator to support project administration, billing, accounts receivable, job cost tracking, documentation, and day-to-day administrative functions for assigned projects.

This role collaborates with Project Managers, field personnel, subcontractors, clients, and internal departments to ensure proper organization, documentation, and administration. Responsibilities include maintaining project records, processing billing, payroll entries,

Qualifications

• Associate degree in Engineering, Construction Management, Business, Accounting, or related field preferred.
• Or Six years of documented experience in construction project administration may be considered in lieu of a degree.
• Knowledge of construction management principles, practices, and procedures.

Responsibilities

• Establish project files and startup packages for assigned divisions.
• Process, distribute, and maintain project documentation including change orders, correspondence, and submittals.
• Prepare, enter, and distribute purchase orders for materials, major equipment, and subcontractors.
• Assist PMs with submittal packages and turnover documentation.
• Maintain accurate project records and prepare reports as requested by PMs.
• Maintain project information within Expedition, Timberline Accounting, and other PM systems.
• Process contract, T&M, and NTE billing for assigned PMs.

Skills

Construction management

Blueprints & specs

Communication

Documentation

Detail oriented

Organization

MS Word

MS Excel

PM software

Multitasking

Education

Associate degree

Relevant experience

Tools

Expedition

Timberline Accounting

Project management software

Job description

InServ Corp. in North Carolina is seeking a Project Administrator to support project administration, billing, accounts receivable, job cost tracking, documentation, and day-to-day administrative functions for assigned projects.

This role collaborates with Project Managers, field personnel, subcontractors, clients, and internal departments to ensure proper organization, documentation, and administration. Responsibilities include maintaining project records, processing billing, payroll entries,