Project Administration Specialist

SOCOTEC; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Mentorship and training

Social activities

Job summary

SOCOTEC is seeking an organized, detail-oriented Technical Assistant to support Project Managers and technical project teams in Phoenix. This position coordinates project documentation, client communication, reporting, billing support, contracts, and closeout activities to keep projects moving efficiently.

The ideal candidate communicates clearly, handles multiple priorities, and works with engineers, technicians, inspectors, and clients.

Qualifications

• Requires strong organization and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Proficient with Microsoft Office; willingness to learn billing and reporting software.

Responsibilities

• Support Project Managers with day-to-day administrative needs of multiple projects.
• Coordinate documentation, reports, and deliverables for client requirements.
• Assist with contracts, work authorizations, certificates of insurance, and closeout docs.
• Maintain organized electronic project files and client information.
• Support billing by reviewing hours, units, and WIP information.
• Schedule meetings and maintain project schedules and administrative requirements.

Skills

Organization

Written and verbal communication

Multitasking

Microsoft Office

Project management software

Team collaboration

Education

Associate’s or Bachelor’s degree preferred in business administration, construction management, engineering technology, project management, or related field

Tools

MS Office

Job description

SOCOTEC is seeking an organized, detail-oriented Technical Assistant to support Project Managers and technical project teams in Phoenix. This position coordinates project documentation, client communication, reporting, billing support, contracts, and closeout activities to keep projects moving efficiently.

The ideal candidate communicates clearly, handles multiple priorities, and works with engineers, technicians, inspectors, and clients.