Technical Project Coordinator - Office-Based Support

SOCOTEC, Inc.; Phoenix (AZ); Hybrid; USD 45,000 - 65,000; Full time

Job summary

SOCOTEC, Inc. is seeking a Technical (Administrative) Assistant in Phoenix, AZ to support project managers and technical teams.

The role focuses on organized documentation, client communication, reporting, and billing support for engineering and construction projects. The ideal candidate will manage multiple priorities, collaborate with project staff and clients, and help ensure projects stay on schedule and well-documented.

Qualifications

• Associate’s or Bachelor’s degree preferred in business administration, construction management, engineering technology, project management, or a related field.
• 2+ years of experience in a professional business, technical, or project-support environment preferred.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Intermediate proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Ability and willingness to learn project management, billing, and reporting software.
• Strong judgment, professionalism, integrity, and ability to handle confidential or sensitive information.
• Ability to work collaboratively with Project Managers, technical staff, administrative personnel, and clients.

Responsibilities

• Support Project Managers with day-to-day administrative and coordination needs for multiple projects.
• Communicate with clients, Project Managers, technicians, inspectors, and staff regarding requirements, deliverables, and items.
• Coordinate preparation, formatting, review, and distribution of project reports and deliverables.
• Assist with project setup, contracts, work authorizations, certificates of insurance, and other documentation.
• Maintain organized electronic project files, client information, distribution lists, and project records.
• Assist with proposals, change orders, amendments, certifications, and closeout documentation.
• Support project billing by reviewing hours, units, WIP, and supporting documents.
• Track deadlines, client requests, contractual requirements, and outstanding items.
• Prepare spreadsheets, correspondence, and project-related materials.
• Assist with scheduling meetings, deliverables, and project schedules.

Skills

Organization

Communication

Multi-tasking

MS Office

Education

Associate/Bachelor degree preferred

Tools

MS Office

Job description

SOCOTEC, Inc. is seeking a Technical (Administrative) Assistant in Phoenix, AZ to support project managers and technical teams.

The role focuses on organized documentation, client communication, reporting, and billing support for engineering and construction projects. The ideal candidate will manage multiple priorities, collaborate with project staff and clients, and help ensure projects stay on schedule and well-documented.