Project Administration & Scheduling Specialist

Integrated Protection Services; Cincinnati (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Integrated Protection Services in Cincinnati hires a Project Administrator to organize schedules, budgets and project details, coordinating with multiple departments to keep plans on track. The role requires proficient MS Office use (Excel, Teams, Outlook), strong communication, and the ability to manage multiple projects while maintaining accuracy and timeliness.

This on-site Cincinnati position offers steady work in a fast-paced environment with a focus on reporting, invoicing, and supplier

Qualifications

• High school diploma required.
• Efficient and productive in a fast-paced environment.
• Excellent customer service for internal and external customers.
• Basic math and money handling skills.
• Friendly, outgoing personality with teamwork orientation.
• Strong computer skills across multiple software programs.

Responsibilities

• Convert won jobs from sales proposals to active projects using Sedona and WeSuites.
• Convert change orders from WeSuites into Sedona.
• Compile and provide Pre liens for jobs.
• Create and send project invoicing reports to managers monthly.
• Prepare project invoices (standard & AIA, lien waivers).
• Process Subcontractor Purchase Orders (agreements, onboarding).
• Act as subcontractor contact for payment advice.
• Use multiple portals for project and service invoice submission.
• Update customer accounts in project management software or portals.

Skills

Customer service

Communication

Attention to detail

Multitasking

Time management

Data entry

Problem solving

Education

High school diploma

Tools

Sedona

WeSuites

Excel

Teams

Outlook

Job description

Integrated Protection Services in Cincinnati hires a Project Administrator to organize schedules, budgets and project details, coordinating with multiple departments to keep plans on track. The role requires proficient MS Office use (Excel, Teams, Outlook), strong communication, and the ability to manage multiple projects while maintaining accuracy and timeliness.

This on-site Cincinnati position offers steady work in a fast-paced environment with a focus on reporting, invoicing, and supplier