Project Administrator & Scheduler

INTEGRATED PROTECTION SERVICES INC; Cincinnati (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Integrated Protection Services Inc. in Cincinnati, OH is seeking a Project Administrator to organize schedules, budgets and project details, communicating with multiple departments about changes, and reporting status to project managers. Proficiency in Excel, Teams and Outlook is required to manage busy workflows.

The role emphasizes attention to detail, strong customer service, and the ability to handle multiple projects in a fast-paced office setting. Day shift, full-time on-site position.

Qualifications

• High school diploma.
• Must be efficient and productive in a fast-paced environment.
• Must possess excellent customer service skills for both internal and external customers.
• Must possess basic math and money handling skills.
• Must enjoy working with people and possess a friendly and outgoing personality.
• Must have excellent computer skills and be comfortable working in various softwares and programs.

Responsibilities

• Converting won jobs from sales proposals to active projects utilizing Sedona and WeSuites.
• Converting change orders from WeSuites into Sedona.
• Compiling and providing Pre liens for jobs.
• Creating and sending project invoicing reports to project managers monthly.
• Project invoice creation (standard & AIA, lien waivers, etc.).
• Executing Subcontractor Purchase Orders (agreements, issuing, qualifying/onboarding).
• Act as subcontractor’s point of contact for all payment advice.
• Utilize multiple portals for project and service invoice submission.
• Cleaning WeSuite queue at end of month.
• Updating customer accounts (in project management software or customer portals) as needed.

Skills

Customer service

Communication

Attention to detail

Multitasking

Team player

Problem solving

Education

High school diploma

Tools

Sedona

WeSuites

Excel

Teams

Outlook

Job description

Integrated Protection Services Inc. in Cincinnati, OH is seeking a Project Administrator to organize schedules, budgets and project details, communicating with multiple departments about changes, and reporting status to project managers. Proficiency in Excel, Teams and Outlook is required to manage busy workflows.

The role emphasizes attention to detail, strong customer service, and the ability to handle multiple projects in a fast-paced office setting. Day shift, full-time on-site position.