Project Administration Lead: Contracts, Coordination & Support

RH2 Engineering; Bothell (WA); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Savings plans

Team building & community

Career recognition & development

Job summary

RH2 Engineering seeks a working manager to oversee training and workloads for Administrative Assistants and Office Coordinators, handling contract administration, project coordination, executive support and corporate administration.

The role includes coordinating contract preparation, supporting project managers and directors, leading admin meetings, training staff, and participating in interviews. It also covers backup duties for Bothell facilities and quarterly All Company activities.

Qualifications

• Bachelor’s degree preferred with direct applicable work experience supporting Project Managers and Executives and supervising staff.
• Ten (10) years of progressive administrative responsibilities in a professional office setting, preferably in the A&E industry or consulting environment, including supervisory experience.
• Minimum two (2) years of experience in a workload management, team lead, or supervisory role.

Responsibilities

• Coordinate the preparation of client and subconsultant contracts using the established review process with Project Accounting and a Legal review.
• Assist Project Managers, Principals, and Directors in workload planning surrounding the preparation of correspondence, reports, technical specifications, water/sewer plans, and other technical-related documents from rough drafts to final product.
• Lead Administrative team meetings and monitor administrative workloads and coordinate assistance and backup, as needed.
• Manage Administrative procedures and provide training and guidance for new staff. Participate in interview and selection process for Administration positions in all locations.
• Maintain network and paper copies of project files. Prepare files for archiving or destruction following internal procedures.
• Attend Project Manager workload meetings to stay abreast of upcoming projects. Communicate Administrative changes or shortages to ensure deliverables are achieved.
• Supervise Administrative Assistants and/or Office Coordinators.
• Track and assist executives with their PE and PMP recertifications. Conduct research on various topics.
• May provide advanced administrative support to Directors, Accounting & Finance, HR, small offices without administration support and assigned professional disciplines.
• Participate in special projects and reports on quarterly activities in All Company Meeting.
• Perform backup duties to Bothell Office facilities as needed.
• Other duties and responsibilities as assigned.

Skills

Project coordination

Supervisory experience

Communication skills

Time management

Confidentiality

Education

Bachelors degree preferred

Tools

Microsoft Office

Adobe

AI platforms familiarity

Job description

RH2 Engineering seeks a working manager to oversee training and workloads for Administrative Assistants and Office Coordinators, handling contract administration, project coordination, executive support and corporate administration.

The role includes coordinating contract preparation, supporting project managers and directors, leading admin meetings, training staff, and participating in interviews. It also covers backup duties for Bothell facilities and quarterly All Company activities.