Executive Operations Assistant — Strategic Project Support

Rhoads Industries, Inc.; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401k matching

PTO

Job summary

Rhoads Industries, Inc. is seeking a 1st Shift Administrative Assistant to provide high‑level administrative support to the Vice President of Operations.

The role includes managing calendars, preparing minutes, and coordinating meetings and travel, while handling confidential information with discretion. You will draft correspondence, edit reports, and assist with presentations, budgets, and project coordination across departments.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field is a plus.
• Minimum 8–10 years in project coordination and executive assistance or similar role.
• Minimum 5 years supporting senior executives.
• Strong organizational and communication skills.
• Discretion and professionalism are essential.

Responsibilities

• Manage Operations calendar: appointments, meetings, travel; prepare minutes and correspondence.
• Screen calls, direct correspondence, and draft reports/presentations.
• Coordinate meetings, agendas, materials, and record minutes; track action items.
• Handle confidential information with discretion and maintain records.
• Arrange travel itineraries and expense reports for executives and team.
• Support special projects: timelines, deliverables, and cross‑team collaboration.
• Maintain office supplies and the executive office operations.

Skills

Microsoft Office Suite

Typing 70-100 wpm

Organizational skills

Communication skills

Discretion

Multitasking

Time management

Education

Business Administration degree

Tools

Outlook

Excel

PowerPoint

Job description

Rhoads Industries, Inc. is seeking a 1st Shift Administrative Assistant to provide high‑level administrative support to the Vice President of Operations.

The role includes managing calendars, preparing minutes, and coordinating meetings and travel, while handling confidential information with discretion. You will draft correspondence, edit reports, and assist with presentations, budgets, and project coordination across departments.