Project Administration & Finance Assistant

State of South Dakota; Pierre (SD); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance (zero-premium)

11 paid holidays

Vacation & sick leave

Dental insurance

Vision insurance

Retirement benefits

Job summary

The State of South Dakota, Bureau of Human Resources and Administration, Office of the State Engineer in Pierre, SD, seeks an organized administrative professional to provide essential financial and project support to Project Managers.

You will process vouchers and invoices, maintain project records, monitor funding, and help ensure documents are accurate, filed, and posted in required systems, contributing to successful state construction projects.

Qualifications

• Strong organizational skills and attention to detail are required.
• Proficiency with Microsoft Office and email/internet tools.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Assist Project Managers with project documentation and contract administration.
• Process vouchers, invoices, and pay applications, ensuring mathematical accuracy.
• Monitor contract expenses and flag funding shortfalls to Project Managers.
• Maintain the Project Register and related software; post documents and keep data current.
• Enter contract information into templates and route for signatures.
• Process office payments and enter them into the state accounting system.
• Create purchase requisitions and enter data into the state accounting system.
• Maintain File Director and ensure project information is up to date.
• Post contracts to Open SD and assist with the bidding platform.
• Prepare monthly status and project reports.

Skills

Organizational skills

Detail oriented

Time management

Microsoft Office

Communication skills

Tools

Owner Insite

Open SD

State accounting system

File Director

Job description

The State of South Dakota, Bureau of Human Resources and Administration, Office of the State Engineer in Pierre, SD, seeks an organized administrative professional to provide essential financial and project support to Project Managers.

You will process vouchers and invoices, maintain project records, monitor funding, and help ensure documents are accurate, filed, and posted in required systems, contributing to successful state construction projects.