Project Administration & Billing Coordinator

Technibus, Inc.; Mesa (AZ); On-site; USD 40,000 - 54,000; Full time

Job summary

IES is a national provider of industrial products and infrastructure services, seeking a Project Manager Assistant to handle administrative duties for assigned project(s) ensuring compliance with contractual obligations, safety, quality and financial performance requirements.

The role includes word processing, records management, billing documents, calendar management, travel coordination, and development of project dashboards, while maintaining confidentiality and reporting progress to the

Qualifications

• Must have at least a High School diploma or GED.
• Minimum three years working experience.
• Two years in a related telecommunications or construction administrative position.
• Proficient with Microsoft Office (Word, Excel, MS Project).
• Ability to manage multiple tasks/projects simultaneously.

Responsibilities

• Perform assigned word processing, general filing, timekeeping, records management, correspondence and assigned project related financial documents processing.
• Self-manage assigned workload distribution.
• Monitor, record and report project administrative progress and safety/quality issues to supervisor.
• Coordinate and maintain all project financial documents and billing/invoicing per company policies.
• Act as the project administrator for interface with customer representatives.
• Create and revise project processes and improvements.
• Manage calendars, schedule meetings and travel itineraries for daily office activities.
• Assist accounting on multiple project sites by spot checking costs that roll up into monthly reports.
• Review project site expenses and ensure accuracy in invoices.

Skills

Problem solving

Self-motivation

Time management

Education

High School diploma or GED

Tools

MS Office

Job description

IES is a national provider of industrial products and infrastructure services, seeking a Project Manager Assistant to handle administrative duties for assigned project(s) ensuring compliance with contractual obligations, safety, quality and financial performance requirements.

The role includes word processing, records management, billing documents, calendar management, travel coordination, and development of project dashboards, while maintaining confidentiality and reporting progress to the