Project Admin & Operations Coordinator

ColonialWebb Contractors; Richmond (VA); On-site; USD 62,000 - 71,000; Full time

Benefits offered by this job

Competitive pay

Career development

401(k) with company match

PTO and paid holidays

Medical, dental, life, vision benefits

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb Contractors in Richmond, VA seeks a Project Administrator to support the Special Projects team across administrative and operational tasks. You will partner with project managers, sales, field operations, and leadership to ensure accurate data, timely reporting, and smooth project documentation throughout the lifecycle.

The role focuses on project setup, billing support, payroll imports, workforce coordination, and reporting.

Qualifications

• 3-5 years of experience in construction administration, project administration, field operations support, office management, or related administrative role.
• Experience supporting multiple stakeholders and managing competing priorities in a fast-paced construction or service environment.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams) and PDF software.

Responsibilities

• Project setup activities.
• Enter and maintain project information within business systems, including change orders, project updates, job cost transfers, and forecast data.
• Coordinate project closeout activities and customer closeout documentation.
• Track and submit contracts, certificates of insurance, permits, and other project-related documentation.
• Assist with billing processes, including fixed-price, time and material, and AIA invoicing.

Skills

Project administration

Stakeholder coordination

Documentation management

Analytical skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Penta

Procore

Rhumbix

Resource Planning

Job description

ColonialWebb Contractors in Richmond, VA seeks a Project Administrator to support the Special Projects team across administrative and operational tasks. You will partner with project managers, sales, field operations, and leadership to ensure accurate data, timely reporting, and smooth project documentation throughout the lifecycle.

The role focuses on project setup, billing support, payroll imports, workforce coordination, and reporting.