Construction Field Operations Administrator

ColonialWebb Contractors Company; Richmond (VA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Market, competitive wages based on experience

Opportunities for career growth, training, and development

401(k) plan with a generous company match

Excellent Medical, dental, vision, and Rx drug insurance

Life and accidental death insurance

Short and Long-Term Disability insurance

Job summary

A leading construction firm in Richmond, Virginia is searching for a Construction Field Operations Administrator. This role involves providing crucial administrative support for field supervisors and managing onboarding processes. The ideal candidate should have a high school diploma and demonstrate strong communication skills, organization, and customer service expertise. Familiarity with Microsoft Office and Procore systems is preferred. This position offers competitive benefits and the chance to work in a fast-paced environment.

Qualifications

• Comfortable in a fast-paced, deadline-driven construction environment.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage all aspects of New Hire On-boarding.
• Coordinate jobsite specific requirements such as badging and testing.
• Prepare 8-week lookahead planning reports based on current assignments.

Skills

Strong written and verbal skills

Self-directed and dependable

Excellent customer service skills

Highly organized and detail-oriented

General knowledge of Microsoft Office

Education

High School Diploma or equivalent

Tools

Procore or similar systems

Microsoft Office (Outlook, Word, Excel)

Job description

Construction Field Operations Administrator

The Construction Field Operations Administrator is responsible for providing administrative support for field supervisors as well as serving as back‑up support for the Construction Senior Field Operations Administrator. The Construction Field Operations Administrator will possess the ability to work without direct supervision while dealing diplomatically and effectively with customers and employees throughout the corporation.

Who we are:

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full‑service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of joining ColonialWebb:

• Market, competitive wages based on experience
• Opportunities for career growth, training, and development
• 401(k) plan with a generous company match
• Personal leave, paid holidays, bereavement leave
• Excellent Medical, dental, vision, and Rx drug insurance
• Life and accidental death insurance
• Short and Long‑Term Disability insurance
• Employee referral incentives

A day in the life:

• Manage all aspects of New Hire On‑boarding (i.e., pre‑employment drug screens, Resource Planning entry, work with new hires and hiring managers to ensure on‑boarding needs are met)
• Coordinate temporary labor requests, onboarding documentation, and scheduling
• Coordinate jobsite specific requirements (badging, drug testing, pre‑visit safety registrations)
• Maintain and manage superintendent daily reports in Procore
• Prepare 8‑week lookahead planning reports as requested, based on current assignments
• Coordinate initial job setup, including resource planning entry, requesting fuel PINs, and prepare and maintain written job site directions and project instructions throughout the project lifecycle
• Assist with Resource Planning, including updating project supervision roles and report distributions (i.e., Vector report)
• Provide user support and troubleshooting for Procore‑related issues
• Coordinate and track safety training for all temporary labor across operating units
• Track and maintain Build Safe Together (BST) participation and compliance status
• Plan and/or assist with special events, including Open Enrollment, Safety Week, Tradesmen Day, and the Holiday Party
• Serve as liaison between field employees and office, route phone calls, emails, mail to appropriate department
• Perform other duties as assigned by supervisor

You should have:

• High School Diploma or equivalent.
• Comfortable in a fast‑paced, deadline‑driven construction environment.
• Self‑directed and dependable, able to work independently.
• Clear, professional communicator (strong written and verbal skills).
• Responsive and proactive, able to manage multiple priorities at once.
• Highly organized with strong attention to detail and follow‑through.
• Demonstrate excellent customer service skills and ability to build strong relationships.
• Demonstrate general knowledge of Microsoft Office (Outlook, Word, Excel) and PDF software; experience with Procore or similar systems preferred.

Veterans and those with previous military experience are encouraged to apply.

To start your application, select "Manual entry" if you do not want to upload a resume. If you have a Word version of your resume, select "Upload Resume", upload it and it will parse your information into the application.

For technical assistance with your application, contact our support team at 1‑877‑252‑2168.

We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese.