Project & Admin Coordinator — In-Office

Emanuelson - Podas Inc; Port Charlotte (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Emanuelson - Podas Inc. is seeking an organized Administrative Coordinator to support our Port Charlotte team. The role emphasizes keeping projects, schedules, communications, and processes orderly and moving forward in an in-office setting.

Ideal candidates will have strong attention to detail, initiative, and professional communication skills, with 3–5+ years in a similar role and proficiency in Microsoft 365 tools (Outlook, Excel, PowerPoint, Word).

Qualifications

• 3–5+ years of experience in an administrative or coordinator role.
• Experience in a fast-paced environment with competing priorities.
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Bachelor’s degree preferred, but not required.

Responsibilities

• Coordinate calendars, meetings, schedules, and travel for assigned team members.
• Support meeting preparation, agendas, minutes, action items, and follow-up.
• Monitor communications and ensure timely response and follow-through.
• Maintain project information, schedules, milestones, deadlines, and team assignments.
• Coordinate project invoicing and invoice processing, ensuring accuracy and timely completion.

Skills

Attention to detail

Organization

Initiative

Communication

Judgement

Systems competence

Confidentiality

Reliability

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Excel

PowerPoint

Word

Outlook

Teams

Job description

Emanuelson - Podas Inc. is seeking an organized Administrative Coordinator to support our Port Charlotte team. The role emphasizes keeping projects, schedules, communications, and processes orderly and moving forward in an in-office setting.

Ideal candidates will have strong attention to detail, initiative, and professional communication skills, with 3–5+ years in a similar role and proficiency in Microsoft 365 tools (Outlook, Excel, PowerPoint, Word).