In-Office Project & Administrative Coordinator

Socket.dev; Port Charlotte (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Socket.dev in Port Charlotte, FL is seeking an experienced Administrative Coordinator to support the team with calendars, meetings, travel, and project administration. This in-office role requires strong organization, attention to detail, initiative, and reliable follow-through.

You will manage project information, coordinate invoicing and expense processes, and help maintain standards across documents and systems using Microsoft 365.

Qualifications

• 3–5+ years of experience in an administrative or coordinator role.
• Proficiency in Microsoft Office Suite applications (Outlook, Excel, PowerPoint, Word).
• Bachelor’s degree preferred but not required; must be authorized to work in the United States.

Responsibilities

• Coordinate calendars, meetings, schedules, and travel arrangements for assigned team members.
• Support meeting preparation, agendas, minutes, action items, and follow-up.
• Monitor communications and ensure timely response and follow-through.
• Serve as a central coordination point for the team and prioritize competing requests.
• Maintain project information, schedules, milestones, and team assignments within company systems.
• Monitor project progress and communicate upcoming deadlines, needs, and potential issues.
• Coordinate project invoicing and invoice processing; monitor receivables and status updates.
• Support with expense reconciliation and other recurring financial coordination.
• Assist with proposal preparation, reporting, and other business development activities.
• Follow up on commitments, deadlines, and action items.
• Promote consistent processes, systems, and organizational standards.
• Develop proficiency in Microsoft 365 apps and project/document management systems.
• Collaborate with the administrative team to support shared goals and ensure consistency.
• Identify opportunities to improve team coordination and operations.

Skills

Attention to Detail

Organization

Initiative

Communication

Follow-through

Education

Bachelor’s degree preferred

Tools

Microsoft 365

Job description

Socket.dev in Port Charlotte, FL is seeking an experienced Administrative Coordinator to support the team with calendars, meetings, travel, and project administration. This in-office role requires strong organization, attention to detail, initiative, and reliable follow-through.

You will manage project information, coordinate invoicing and expense processes, and help maintain standards across documents and systems using Microsoft 365.