In-Office Project & Administrative Coordinator

Emanuelson-Podas; Port Charlotte (FL); On-site; USD 65,000 - 80,000; Full time

Job summary

Emanuelson-Podas in Port Charlotte, FL is seeking an experienced Administrative Coordinator to streamline project schedules, communications, and office processes.

The role requires strong organization, detail orientation, initiative, professionalism, and consistent follow-through in a fast-paced, in-office environment.

Responsibilities span calendar management, travel arrangements, invoicing support, MS 365 tooling, and continuous improvement of workflows to support multiple teams.

Qualifications

• 3-5+ years of administrative or coordinator experience.
• Experience in a fast-paced, professional environment with competing priorities.
• Experience with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Bachelor's degree preferred, but not required.
• Must be authorized to work in the United States.

Responsibilities

• Coordinate calendars, meetings, schedules, and travel for team members.
• Support meeting preparation, agendas, minutes, action items and follow-up.
• Monitor communications and ensure timely responses.
• Serve as central point for team coordination and prioritization.

Skills

Attention to Detail

Initiative

Organization

Professional Communication

Judgement and Decision Making

Systems and Technical Competence

Confidentiality and Discretion

Reliability and Follow-Through

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Emanuelson-Podas in Port Charlotte, FL is seeking an experienced Administrative Coordinator to streamline project schedules, communications, and office processes.

The role requires strong organization, detail orientation, initiative, professionalism, and consistent follow-through in a fast-paced, in-office environment.

Responsibilities span calendar management, travel arrangements, invoicing support, MS 365 tooling, and continuous improvement of workflows to support multiple teams.