Project Admin & Coordination Specialist (On-Site)

EBA Engineering Inc.; Washington (District of Columbia); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

competitive salary and comprehensive +

health benefits

wellness rewards program

401(k) plan with matching

flexible spending accounts

short- and long-term disability

life insurance

paid holidays and vacation

tuition/certifications/licensure reimb

Job summary

EBA Engineering, Inc. (EBA) is seeking an organized Administrative Support Specialist to join our team on the DC Water Water Program Management (WPM) contract.

This full-time role provides administrative and operational assistance to the WPM team, coordinating daily office activities, project documentation, meetings, and program deliverables. The ideal candidate is a proactive professional with strong organizational and communication skills who can manage multiple priorities in a fast-paced

Qualifications

• High school diploma or equivalent.
• Experience in administrative/office coordination roles.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with SharePoint or similar document platforms.
• Strong organizational and time management skills with multiple priorities.
• Excellent written and verbal communication with staff and stakeholders.
• Attention to detail and accuracy in documents and records.
• Ability to work independently and collaboratively.
• Maintain confidentiality for sensitive information.

Responsibilities

• Coordinate and schedule meetings, prepare materials, manage calendars, and relay details to the team.
• Handle general office admin, supplies, and shared workspace organization.
• Arrange refreshments for program meetings and events as needed.
• Coordinate with DC Water on badges, vehicle tags, emails, IT requests, and access needs.
• Organize and submit program documents and deliverables in SharePoint by deadlines.
• Assist with monthly invoices, progress reports, and other program documents.
• Prepare and maintain correspondence, reports, spreadsheets, and presentations using Word, Excel, and PowerPoint.
• Maintain organized electronic files and records for easy retrieval.
• Track admin requests, schedules, submissions, and deadlines.
• Communicate with internal team members, DC Water reps, and stakeholders on administrative matters.
• Perform additional administrative duties and coordinate miscellaneous deliverables.

Skills

MS Office

SharePoint

Communication

Time management

Detail-oriented

Independent work

Education

High school diploma

Associate's degree

Tools

SharePoint

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

EBA Engineering, Inc. (EBA) is seeking an organized Administrative Support Specialist to join our team on the DC Water Water Program Management (WPM) contract.

This full-time role provides administrative and operational assistance to the WPM team, coordinating daily office activities, project documentation, meetings, and program deliverables. The ideal candidate is a proactive professional with strong organizational and communication skills who can manage multiple priorities in a fast-paced