Administrative Support Specialist

EBA Engineering; Washington (District of Columbia); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

competitive salary and comprehensive +

health benefits

wellness rewards program

401(k) plan with matching

flexible spending accounts

short- and long-term disability

life insurance

paid holidays and vacation

tuition/certifications/licensure reimb

Job summary

EBA Engineering, Inc. (EBA) is seeking an organized Administrative Support Specialist to join our team on the DC Water Water Program Management (WPM) contract.

This full-time role provides administrative and operational assistance to the WPM team, coordinating daily office activities, project documentation, meetings, and program deliverables. The ideal candidate is a proactive professional with strong organizational and communication skills who can manage multiple priorities in a fast-paced

Qualifications

• High school diploma or equivalent.
• Experience in administrative/office coordination roles.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with SharePoint or similar document platforms.
• Strong organizational and time management skills with multiple priorities.
• Excellent written and verbal communication with staff and stakeholders.
• Attention to detail and accuracy in documents and records.
• Ability to work independently and collaboratively.
• Maintain confidentiality for sensitive information.

Responsibilities

• Coordinate and schedule meetings, prepare materials, manage calendars, and relay details to the team.
• Handle general office admin, supplies, and shared workspace organization.
• Arrange refreshments for program meetings and events as needed.
• Coordinate with DC Water on badges, vehicle tags, emails, IT requests, and access needs.
• Organize and submit program documents and deliverables in SharePoint by deadlines.
• Assist with monthly invoices, progress reports, and other program documents.
• Prepare and maintain correspondence, reports, spreadsheets, and presentations using Word, Excel, and PowerPoint.
• Maintain organized electronic files and records for easy retrieval.
• Track admin requests, schedules, submissions, and deadlines.
• Communicate with internal team members, DC Water reps, and stakeholders on administrative matters.
• Perform additional administrative duties and coordinate miscellaneous deliverables.

Skills

MS Office

SharePoint

Communication

Time management

Detail-oriented

Independent work

Education

High school diploma

Associate's degree

Tools

SharePoint

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

EBA Engineering, Inc. (EBA) is seeking an organized, detail-oriented, and dependable Administrative Support Specialist to join our team on the DC Water Water Program Management (WPM) contract. This position provides administrative and operational assistance to the WPM team, contributing to the coordination of daily office activities, project documentation, meetings, and program deliverables.

The ideal candidate is a proactive professional with strong organizational and communication skills who can manage multiple priorities in a fast-paced environment. This full-time position requires 40 hours per week, with an on-site presence at DC Water's Blue Plains facility Monday through Thursday.

YOUR RESPONSIBILITIES:

As a Administrative Support Specialist, your responsibilities will encompass:

• Coordinating and scheduling meetings, preparing meeting materials, managing calendars, and communicating meeting details to WPM team members and stakeholders.
• Managing general office administrative activities, including maintaining office supplies, organizing shared workspaces, and coordinating routine office needs.
• Arranging breakfast, lunch, and other refreshments for program meetings and events as needed.
• Coordinating with DC Water personnel regarding employee badges, vehicle hang tags, email accounts, IT-related requests, and other office access or administrative needs.
• Organizing, preparing, and submitting program documents and deliverables through SharePoint in accordance with established procedures and deadlines.
• Assisting with the preparation, compilation, and organization of monthly invoices, progress reports, and other program documentation.
• Preparing, formatting, editing, and maintaining correspondence, reports, spreadsheets, presentations, and other documents using Microsoft Word, Excel, and PowerPoint.
• Maintaining organized electronic files, records, and documentation to facilitate efficient information retrieval and document management.
• Tracking administrative requests, meeting schedules, document submissions, and upcoming deadlines to keep program activities organized.
• Communicating with internal team members, DC Water representatives, and other project stakeholders regarding administrative matters and program coordination.
• Performing additional administrative duties and coordinating miscellaneous program deliverables as assigned.

MINIMUM QUALIFICATIONS:

To excel in this role, candidates must possess the following qualifications and abilities:

• High school diploma or equivalent.
• Previous experience in an administrative, office coordination, or related professional role.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with SharePoint or similar electronic document management platforms.
• Strong organizational and time management skills, with the ability to manage multiple tasks and competing deadlines.
• Excellent written and verbal communication skills, including the ability to communicate professionally with staff, clients, and external stakeholders.
• Strong attention to detail and accuracy when preparing documents, maintaining records, and coordinating administrative activities.
• Ability to work independently, take initiative, and collaborate effectively with team members.
• Ability to maintain confidentiality when handling sensitive program, personnel, or financial information.

PREFERRED QUALIFICATIONS:

• Associate's degree or higher in business administration, office management, or a related field.
• Experience providing administrative services for engineering, construction management, infrastructure, or utility-related projects.
• Previous experience working with DC Water or other municipal water and wastewater utilities.
• Experience assisting with project invoicing, monthly progress reporting, and document control.
• Proficiency in SharePoint document management, including file organization, document uploads, and deliverable submissions.

BENEFITS:

• competitive salary and comprehensive compensation package
• health benefits encompassing medical, dental, vision, and prescription coverage
• participation in a wellness rewards program designed to eliminate medical deductibles
• a 401(k) plan with matching contributions from the company
• flexible spending accounts
• company-paid coverage for short- and long-term disability insurance
• life insurance benefits
• paid holidays and vacation time
• reimbursement for tuition, certifications, and licensure to facilitate your ongoing professional advancement

WHAT WE DO:

At EBA, we appreciate that our success depends upon the experience, knowledge, and teamwork of our staff. As such, we make our commitment count for our employees by valuing you and the work you do. We are committed to supporting diversity, opening doors, trading ideas, encouraging innovation, and giving our staff what they need to perform exceptional work in an exceptional atmosphere.

EBA provides civil/site, geotechnical, structural, transportation, water resources, and water systems engineering; surveying and mapping; construction management/inspection; field and laboratory material testing; subsurface utility engineering; drilling; asset management; and geospatial technologies services to clients throughout the Mid-Atlantic region.

EBA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

NOTICE TO THIRD-PARTY AGENCIES:

Please note that EBA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, EBA will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, EBA explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of EBA.

Must be able to successfully pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.