Proposal Coordinator

EBA Engineering, Inc.; Laurel (MD); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits (medical, dental, vision)

401(k) plan with matching contributions

Paid holidays and vacation time

Job summary

EBA Engineering, Inc. in Laurel, Maryland, is looking for a Proposal Coordinator to support their marketing team. In this role, you will coordinate and develop proposal responses, ensuring they effectively communicate EBA's qualifications.

The ideal candidate has a bachelor's degree and over 5 years of marketing experience in the A/E/C industry. Proficiency in Adobe InDesign and CRM tools is preferred. EBA offers a competitive salary and comprehensive benefits.

Qualifications

• 5+ years of experience in marketing, focusing on proposal writing.
• Experience leading proposal responses from prepositioning to submission and presentation.
• Strong attention to detail and accuracy.

Responsibilities

• Coordinate, develop, and produce proposal responses for agencies.
• Support proposal development from kickoff through submission.
• Review proposals for compliance with RFP requirements.

Skills

Excellent writing and editing skills

Project management abilities

Interpersonal skills

Proficiency in Microsoft Word, PowerPoint, and Outlook

Education

Bachelor's degree in marketing, English, communications, or related field

Tools

Adobe InDesign

CRM systems (e.g., Deltek Vantagepoint, Unanet CRM)

Job description

EBA Engineering, Inc. (EBA) is seeking a motivated and detail-oriented Proposal Coordinator to support the development of compelling proposals, qualification statements, and marketing materials for a professional engineering services firm. This individual will play an important role in EBA's marketing team by coordinating proposal efforts, supporting business development initiatives, and helping communicate the firm's expertise and capabilities to clients.

YOUR RESPONSIBILITIES

• Coordinate, develop, and produce proposal responses for state and local agencies
• Support proposal development efforts from kickoff through submission
• Assist with gathering information from technical staff and organizing proposal content
• Edit proposal and presentation materials for readability, clarity, consistency, grammar, spelling, punctuation, and formatting
• Review proposals for compliance with RFP requirements and submission guidelines
• Tailor proposal materials to effectively communicate EBA's qualifications and experience
• Write and update technical content for proposals, brochures, and marketing materials
• Prepare interview materials and presentations for shortlisted proposals
• Develop and update employee resumes and project descriptions in Deltek Vantagepoint
• Assist with award submissions and marketing collateral updates
• Foster productive working relationships with internal teams and external partners

MINIMUM REQUIREMENTS

• Bachelor's degree, preferably in marketing, English, communications, or associated field
• 5+ years of experience in marketing, with a focus on proposal writing in the A/E/C industry
• Excellent writing, editing, and proofreading skills, with a keen eye for detail and accuracy
• Experience leading proposal responses from prepositioning through proposal submission and interview/presentation
• Strong project management abilities, including the ability to prioritize tasks, manage deadlines, and work effectively in a deadline-oriented environment
• Exceptional interpersonal skills and the ability to collaborate effectively with cross-functional teams and senior leadership
• Excellent Word, PowerPoint, and Outlook skills

PREFERRED QUALIFICATIONS

• Experience with SF330 proposals
• Experience with Adobe InDesign
• Experience with CRM systems such as Deltek Vantagepoint and Unanet CRM

WHAT WE OFFER

We offer a range of benefits to help you thrive in your career, including a competitive salary and comprehensive compensation package, health benefits encompassing medical, dental, vision, and prescription coverage, participation in a wellness rewards program designed to reduce or eliminate medical deductibles, a 401(k) plan with matching contributions from the company, flexible spending accounts, coverage for short- and long-term disability insurance, life insurance benefits, paid holidays and vacation time, as well as reimbursement for tuition, certifications, and licensure to facilitate your ongoing professional advancement.

WHAT WE DO

At EBA, we appreciate that our success depends upon the experience, knowledge, and teamwork of our staff. As such, we make our commitment count for our employees by valuing you and the work you do. We are committed to supporting diversity, opening doors, trading ideas, encouraging innovation, and giving our staff what they need to perform exceptional work in an exceptional atmosphere.

EBA provides civil/site, geotechnical, structural, transportation, water resources, and water systems engineering; construction management/inspection; field and laboratory material testing; asset management; and geospatial technologies services to clients throughout the Mid-Atlantic region.

We encourage you to explore an exciting new career with us.

EBA is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

NOTICE TO THIRD PARTY AGENCIES: Please note that EBA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, EBA will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, EBA explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of EBA.

Must be able to successfully pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.